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Year-End Fundraising Plan for Nonprofits: Your 10-Week Countdown to December 31

December 31 is coming. Is your nonprofit ready?

Here we are again. October. The holidays are around the corner, Giving Tuesday is approaching, and if you're like most nonprofit leaders, you have about 77 things on your to-do list. Somewhere on that list is your year-end fundraising campaign.

Maybe you've started planning. Maybe you've been meaning to start. Or maybe you're hoping you'll somehow find a few extra hours in the day between now and December. Sound familiar?

Here's the good news. You still have time, and you don't need a complicated fundraising strategy, a huge development team, or a massive marketing budget to have a successful year-end campaign. What you do need is a clear plan. You need to know who you're asking, what you're asking for, and why someone should care.

In this post, I'm going to walk you through a practical, 10-week year-end fundraising plan that you can actually follow. I've also included some AI prompts to help you save time along the way, because I know you've got plenty of other things on your plate.

Why Year-End Fundraising Matters So Much

Let's start with a few numbers that should get your attention. According to the M+R Benchmarks 2026 report, nonprofits received 37% of their annual online fundraising revenue in December 2025. That's more than one-third of their online fundraising revenue in a single month! And 10% of their annual online revenue arrived during the final week of the year.

Meanwhile, the Fundraising Effectiveness Project reported that total dollars raised increased in 2025, even as the number of donors declined. What does that mean for your nonprofit? It means your relationships with your existing donors are more important than ever.

Of course, you want new donors. We all do! But please don't get so caught up in finding new supporters that you forget about the people who have already demonstrated that they believe in your mission. Those relationships are worth their weight in gold, and year-end fundraising is one of your best opportunities to strengthen them.

Here's something else I want you to remember. Year-end fundraising isn't about sending a desperate email on December 30 and crossing your fingers. It's about building relationships, sharing your impact, and giving people multiple opportunities to support a mission they care about.

So let's talk about how to make that happen.

Step 1: Set a Fundraising Goal That Actually Means Something

October 22–28

Before you write an appeal, design a graphic, or start planning your Giving Tuesday social media posts, I want you to answer one question. What are you trying to accomplish?

And please don't tell me your goal is to raise as much money as possible. That's not a fundraising goal. That's wishful thinking.

Your goal needs to be specific, measurable, and connected to something your donors understand. For example, instead of simply saying, "We want to raise $50,000 by December 31," try something like, "We need to raise $50,000 to provide 200 families with emergency housing assistance."

See the difference? One tells donors how much money you want. The other tells donors what their money will accomplish. And that's what people care about.

Start by reviewing last year's campaign. How much did you raise? How many people donated? What was your average gift? Which donors gave larger gifts? Were there donors who gave the previous year but didn't give last year?

Use that information to establish a realistic goal. If you raised $30,000 last year, setting a goal of $150,000 without identifying where those additional donations will come from probably isn't your best strategy. Could you raise that much? Maybe. But your goal needs to be supported by an actual plan, not just enthusiasm.

Once you've established your goal, create a simple case for support that explains what you're raising money for and why it matters. This message should guide everything you communicate throughout your campaign, from emails and social media posts to personal conversations with donors.

Your Action Steps

  • Review last year's year-end fundraising results.
  • Set one clear financial goal.
  • Identify what those dollars will support.
  • Write a compelling statement explaining why the campaign matters.
  • Share your goal and campaign message with your staff and board.

Let AI Help You Set Your Fundraising Goal

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising consultant. Help me develop a realistic year-end fundraising goal for [ORGANIZATION NAME].

Here is what we raised in last year's year-end campaign: [AMOUNT] from [NUMBER] donors. Our average gift was [AMOUNT], and our largest gifts were [AMOUNTS]. About [NUMBER] of those donors have given to us in more than one year.

This year, we want to raise money for [PROGRAM OR NEED], and we need [AMOUNT] by December 31.

Please do the following:

1. Recommend a realistic goal, plus a minimum goal and a stretch goal, and explain your reasoning.

2. Create a gift range chart showing how many gifts we need at each level to reach the goal.

3. Tell me if any of my numbers look unrealistic and why.

4. Write three one-sentence campaign messages that explain why donors should support us, in plain language a donor could repeat to a friend.

Do not invent information. If you use a benchmark, tell me it is an estimate and where I can verify it. Ask me questions if you need additional details.

AI can help you organize your information and consider different scenarios, but make sure you review the numbers. The final goal needs to make sense for your organization.

Step 2: Stop Treating All Your Donors the Same

October 29–November 4

I want you to think about two donors. One has supported your organization for ten years and gives $5,000 annually. The other made their very first $25 donation three months ago. Should they receive exactly the same year-end fundraising appeal?

Probably not. Yet I see nonprofits do this all the time. They export their entire donor database, write one fundraising email, send it to everyone, and hope for the best.

Here's a better approach. Divide your donors into a few manageable groups based on their giving history and relationship with your organization. You don't need expensive fundraising software or a complicated system to do this. Even a basic spreadsheet can help you be more intentional about your outreach.

Five Donor Groups to Consider

1. Major and mid-level donors

These supporters deserve personal attention. Pick up the phone, schedule a visit, or send a handwritten note. Talk about what their previous support has accomplished and invite them to consider another meaningful gift. For donors who use donor-advised funds, make sure they know your organization can accept those grants, if applicable.

2. Loyal annual donors

These are the people who have consistently supported your mission, sometimes for years. Make sure they know how much you appreciate that loyalty. Remind them what their gifts have made possible and invite them to renew their support.

3. Monthly donors

Your monthly donors are already demonstrating an ongoing commitment to your organization. Thank them for being there month after month, and consider inviting them to make an additional year-end gift. Just remember that these supporters are already giving. Don't make them feel like their regular contributions aren't enough.

4. Lapsed donors

Somewhere along the way, these supporters stopped giving. Maybe their circumstances changed. Maybe they became interested in another cause. Or maybe your organization simply stopped communicating with them. Whatever the reason, reach out and reconnect. A thoughtful message about the impact of their past support is a much better approach than making them feel guilty for not giving.

5. First-time donors

These donors are still getting to know your organization. Your first priority should be helping them feel appreciated and connected to your mission. Share the impact of their first gift and invite them to continue being part of your work.

You don't have to create five completely different fundraising campaigns, but you should make an effort to personalize your communications. Even small changes in your messaging can help donors feel recognized and valued.

And here's one more thing. If you haven't spoken to a major donor all year, please don't make your first conversation a request for money. Relationships need attention before you need something.

Your Action Steps

  • Review and update your donor database.
  • Divide donors into a few manageable groups.
  • Identify supporters who deserve personal outreach.
  • Tailor your campaign messages to each group.
  • Assign responsibility for donor communications.

Let AI Help You Personalize Your Outreach

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit development director. Help me create a year-end fundraising outreach strategy for [ORGANIZATION NAME].

Our fundraising goal is [AMOUNT] by December 31, and our campaign supports [PROGRAM OR NEED].

Our donor groups are: major donors ([NUMBER]), loyal annual donors ([NUMBER]), monthly donors ([NUMBER]), lapsed donors ([NUMBER]), and first-time donors from this year ([NUMBER]).

For each group, recommend the best communication method, an appropriate fundraising request with a suggested gift range, the most important message to communicate, and a realistic follow-up strategy.

Then tell me which group to contact first and why, and give me a simple timeline from now through December 31.

Our team is [NUMBER] staff and volunteers with about [HOURS] hours a week for fundraising, and we already use [EMAIL PLATFORM OR DONOR DATABASE]. Keep every recommendation practical for that capacity.

Do not invent information. Ask me questions if you need additional details.

AI can give you a starting plan, but you know your donors. Adjust the asks and the timing to match your real relationships. And keep donor names, contact information, and giving records out of any AI tool. Counts and general descriptions are enough.

Step 3: Give Your Board Something Specific to Do

November 5–11

Ah, board fundraising. One of my favorite topics, and one of the biggest headaches for nonprofit leaders everywhere.

Let me guess. You've told your board how important fundraising is. You've reminded them that they have a responsibility to support the organization. Maybe you've even included fundraising expectations in your board member agreement. And yet, when it's time to actually raise money, you hear crickets.

Here's something I've learned after years of working with nonprofit boards. Many board members aren't unwilling to help with fundraising. They're afraid of it.

They're uncomfortable asking their friends for money. They don't want to appear pushy, they're worried about being rejected, or they simply don't know what to say. And sometimes, we make the situation worse by telling them to "help with fundraising" without explaining exactly what that means.

So let's change that. Instead of giving board members a vague fundraising responsibility, give them a menu of specific activities they can choose from.

Ways Your Board Can Support Year-End Fundraising

  • Make a personally meaningful year-end donation.
  • Call five donors to thank them for their support.
  • Send personal emails to friends and colleagues who may be interested in the mission.
  • Introduce the organization to two potential supporters.
  • Share campaign posts with a personal message explaining why they serve on the board.
  • Help write handwritten thank-you cards.
  • Participate in donor appreciation activities.

Notice that not every activity involves asking someone for money. That's intentional. Thanking donors, making introductions, and sharing impact stories are all important fundraising activities, and they're often excellent starting points for board members who are uncomfortable making direct asks.

But here's the catch. You can't simply hand out a list at a board meeting and expect everything to magically happen. Ask each board member to select an activity, provide the tools they need, establish a deadline, and follow up. And when they participate, acknowledge their efforts.

Your goal should be to build a board that becomes increasingly comfortable and confident participating in fundraising, not one that dreads hearing the word.

Your Action Steps

  • Ask every board member to make a personally meaningful gift.
  • Create a menu of realistic fundraising activities.
  • Let board members choose how they'll participate.
  • Provide sample messages, scripts, and talking points.
  • Set deadlines and follow up on commitments.

Let AI Create Board Fundraising Scripts

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising consultant. Create three short, friendly scripts that nonprofit board members can use during our year-end fundraising campaign.

Our organization is [NAME], and we're raising [AMOUNT] by December 31 to support [PROGRAM OR NEED]. Our most important impact message is [SPECIFIC OUTCOME].

Please create:

1. A 60-second phone script for thanking a donor, plus a 20-second voicemail version. The thank-you call should not ask for another gift.

2. A personal email of no more than 150 words that a board member can send to friends and colleagues, with a clear invitation to give at [DONATION LINK].

3. A text message of no more than 40 words inviting someone to support our organization.

In each script, mark one or two spots where the board member can add a personal sentence about why they care. Use warm, conversational language that sounds natural, not scripted or pushy.

Do not invent facts. If you need more information, ask me first.

Remind your board members that they don't need to memorize anything. The most meaningful conversations usually happen when people simply speak from the heart about why they care.

Step 4: Write Your Campaign Before December Arrives

November 12–22

I'm going to make a suggestion that could save you a whole lot of stress. Write your fundraising emails before Thanksgiving.

Yes, before Thanksgiving. Not December 15. Not Christmas Eve. Before Thanksgiving.

I know you're busy, but imagine heading into December knowing your campaign emails are already written, your social media posts are scheduled, and your donation page has been tested. Wouldn't that be nice?

One of the biggest mistakes nonprofits make is treating their year-end fundraising campaign like a single event rather than an ongoing series of communications. They send an appeal, wait for donations, and maybe send another email if the response is disappointing.

Your donors need multiple opportunities to hear from you, understand the impact of your work, and make a gift. That doesn't mean you should flood their inboxes with the same message every other day. It means creating a thoughtful communication plan that gives each message a purpose.

A Simple Five-Email Fundraising Campaign

Email 1: Tell a compelling story. Introduce supporters to a real person, family, or community your organization serves. Help them understand the need and the difference their support can make.

Email 2: Show the impact. Explain what donations accomplish. If possible, connect different gift amounts to specific outcomes based on your actual program costs.

Email 3: Share your progress. Let donors know how the campaign is going and what remains to be accomplished. If you have a legitimate matching gift opportunity, this is a great time to share it.

Email 4: Send a friendly reminder. Keep this message short and focused. Revisit the need and remind supporters how they can help.

Email 5: Make your final year-end appeal. On December 31, send a clear message explaining that it's the last day of your campaign and inviting donors to participate.

As you develop these messages, remember to focus on the donor's role in making your work possible. Yes, your organization needs funding, but people give because they want to make a difference. Show them how they can do that.

Don't Forget Your Donation Page

While you're planning your campaign, I want you to do something that may seem obvious but is often overlooked. Pull out your phone and make a donation to your own organization.

Seriously. Go through the entire process and pay attention to the experience. Is your donation button easy to find? Does the page load quickly? Can donors complete their gifts without creating an account or filling out unnecessary information? Is monthly giving an option?

If making a donation feels like applying for a mortgage, you have some work to do.

You should also make sure your automated receipts are working properly and that someone is responsible for monitoring online donations throughout the campaign. The last thing you want is to discover on December 31 that your donation form stopped working three days earlier.

Your Action Steps

  • Draft your year-end fundraising appeal.
  • Prepare a series of fundraising emails.
  • Create and schedule social media posts.
  • Test your donation page on a mobile device.
  • Confirm that donation receipts are working.
  • Assign responsibility for monitoring campaign responses.

Let AI Help Write Your Fundraising Emails

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising copywriter. Help me write a five-email year-end fundraising campaign for [ORGANIZATION NAME].

Our fundraising goal is [AMOUNT] by December 31, and the money will support [PROGRAM OR NEED]. The emails will be signed by [NAME AND TITLE] and sent on or near these dates: [SEND DATES].

Our audience is [DONOR SEGMENT], and here is a real story we can share: [STORY].

Here are specific outcomes that donations can support: [IMPACT INFORMATION].

Match or deadline: [DETAILS, OR NONE]. Only mention a match or deadline if it is real.

Write five emails: 1. a story email, 2. a donor impact email that includes a short invitation to give monthly, 3. a campaign progress update with a clear placeholder for our real total raised, 4. a reminder written for people who did not open or respond to the earlier emails, and 5. a final December 31 appeal.

For each email, provide three subject line options under 50 characters, one preheader, a message of approximately 100 to 175 words, and a clear call to action linking to [DONATION LINK].

Use warm, conversational language, short paragraphs, and compelling but honest fundraising messages. Avoid jargon, guilt, and exaggerated claims. Do not invent facts, outcomes, or donor stories.

AI is a wonderful tool for getting past the blank page, but please don't copy, paste, and send without reviewing the content. Make sure it sounds like your organization and reflects the relationships you've worked so hard to build.

Step 5: Make Giving Tuesday Work for Your Nonprofit

December 1, 2026

Let's talk about Giving Tuesday. This year's Giving Tuesday falls on December 1, and it's a wonderful opportunity to encourage generosity, engage supporters, and introduce new people to your mission.

In fact, GivingTuesday reported that Americans donated approximately $4 billion on Giving Tuesday in 2025. That's an impressive demonstration of generosity, and it's easy to understand why nonprofits want to participate.

But here's something I want every nonprofit leader to hear. You do not have to create an entirely separate Giving Tuesday campaign.

Especially if you're a small nonprofit with limited staff and resources. You don't need to exhaust yourself trying to organize an elaborate 24-hour fundraising event just because other organizations are doing one.

Instead, consider using Giving Tuesday as the official kickoff for your year-end fundraising campaign. Share a compelling story, invite supporters to make a gift, ask board members to participate, and create some excitement around your fundraising goal.

If you have a major donor or local business willing to provide a matching gift, that's another great way to encourage participation. Just be sure the match is real, the terms are clear, and you explain exactly how it works.

Giving Tuesday is a great opportunity, but it's one day. Your year-end campaign is an entire season. Don't use up all your energy on December 1 and forget about the other 30 days.

Step 6: Don't Miss the Final Days of the Year

December 29–31

Here's something that surprises many nonprofit leaders. Some of your supporters are going to wait until the very last minute to make their year-end donations. Not because they don't care, but because they're busy, they're traveling, they're distracted, or they simply keep meaning to get around to it.

That's why the final days of December deserve special attention. According to M+R Benchmarks 2026, approximately 10% of annual online fundraising revenue in 2025 arrived during the final week of the year, with 4% arriving on December 31 alone.

If your nonprofit stops communicating after Christmas, you could be missing an important fundraising opportunity. Instead, plan a focused series of year-end reminders that make it easy for supporters to take action.

Your Final Three-Day Fundraising Plan

December 29: Send an email reminding supporters of your campaign goal, the progress you've made, and what their donation can accomplish.

December 30: Share another brief message with a compelling impact story or campaign update. Consider having board members personally reach out to supporters who may still want to participate.

December 31: Send your final appeal with a clear donation link and a straightforward reminder that your year-end campaign closes today.

During these final days, make sure someone is monitoring your online donation system and responding to donor questions. You should also be prepared to acknowledge donations promptly, especially larger gifts from donors who may appreciate a personal confirmation.

And please don't manufacture urgency. December 31 is already a legitimate campaign deadline. You don't need to invent a fake matching gift or pretend your programs are closing tomorrow.

Tell donors the truth about what you're trying to accomplish, where you stand, and how they can help. A compelling mission and an honest request are powerful fundraising tools.

Step 7: Please Don't Forget to Say Thank You

December through January

Can we talk about something that drives me a little crazy? Nonprofits work incredibly hard to get donations. They send emails, make phone calls, organize events, write appeals, and share stories. Then someone makes a gift, and what do they receive?

An automated tax receipt. That's it.

Please don't let that be your nonprofit. A tax receipt is not donor stewardship. It's documentation of a transaction, and while it's important, it's not the same as making someone feel genuinely appreciated.

When donors support your organization, they're telling you something important. They believe in your mission, they trust you to use their money wisely, and they want to be part of making something good happen. That's a relationship worth nurturing.

You don't need an elaborate donor appreciation program to make people feel valued. Sometimes a heartfelt phone call, a handwritten note, or a personal email can make a bigger impression than an expensive recognition event.

Simple Ways to Thank Your Donors

  • Send a warm, personal thank-you message promptly after receiving a gift.
  • Ask board members to make donor appreciation calls.
  • Personally contact major donors within 48 hours whenever possible.
  • Share your campaign results and celebrate what donors helped accomplish.
  • Provide meaningful updates about the impact of their support.
  • Continue communicating throughout the year, not just when you need another donation.

And please pay special attention to your first-time donors. You worked hard to introduce these people to your organization, so don't disappear after they make their first gift.

Help them feel connected to your mission, show them how their support is making a difference, and continue building the relationship. When the time is right, you can invite them to consider becoming monthly donors.

Because sustainable fundraising isn't about constantly finding new people to ask for money. It's also about taking good care of the people who already believe in what you're doing.

Let AI Help Create Your Donor Follow-Up Plan

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit donor stewardship specialist. Help me create a realistic 90-day donor follow-up plan for our year-end fundraising campaign.

Our organization is [NAME], and our campaign supports [PROGRAM]. We define a major donor as someone who gave [AMOUNT] or more.

Create separate strategies for first-time donors, returning donors, major donors, and monthly supporters.

Include thank-you communications, donor appreciation activities, opportunities to share real impact, and appropriate invitations for future giving. Recommend what should happen within 48 hours, 30 days, 60 days, and 90 days of each gift. For each action, tell me who should do it, such as staff, the executive director, or a board member.

The first two touches after a gift should be gratitude only, with no new ask. Invite one-time donors to give monthly only after they have heard from us at least twice.

Keep the plan manageable for a small nonprofit team with [NUMBER] staff members, [NUMBER] board members, and about [HOURS] hours a week for stewardship. We use [EMAIL PLATFORM OR DONOR DATABASE].

Present the plan as a short checklist for each group. Do not invent impact or results. Ask me questions if you need additional details.

Use this as a starting plan, then add the personal details only you know about each donor. A thank-you that sounds like you will always beat one that sounds like a template.

Your 10-Week Year-End Fundraising Checklist

Feeling a little overwhelmed? Don't be. You don't have to accomplish everything at once, and you certainly don't have to do it all yourself.

The key is to break your campaign into manageable activities, put them on the calendar, and make sure someone is responsible for getting them done.

WhenWhat to Do
October 22 to 28Set your fundraising goal and develop your campaign message.
October 29 to November 4Segment donors and identify personal outreach opportunities.
November 5 to 11Get your board involved and assign specific fundraising activities.
November 12 to 22Write appeals, emails, and social media posts. Test your donation page.
November 23 to 30Schedule communications and prepare for your campaign launch.
December 1Launch your Giving Tuesday or year-end fundraising campaign.
December 2 to 20Share impact stories, connect with donors, and continue making asks.
December 21 to 28Thank donors, share campaign progress, and prepare your final appeals.
December 29 to 31Make your final fundraising push.
JanuaryThank supporters, report results, and strengthen donor relationships.

I encourage you to share this checklist with your staff and board. Assign names to tasks, set realistic deadlines, and review your progress each week.

Remember, a simple fundraising plan that actually gets implemented is far more valuable than an elaborate strategy that sits in a folder somewhere.

Five Year-End Fundraising Mistakes I Want You to Avoid

Before we wrap up, let's talk about a few common mistakes that can cost nonprofits valuable donations. I've seen organizations make every one of these mistakes, and the good news is that they're all preventable.

1. Waiting until December to get started. I know you're busy, but the longer you wait, the fewer opportunities you have to connect with your supporters. Even if you can't accomplish everything on this list, start with the most important activities and build from there.

2. Making your entire appeal about your nonprofit. Your donors already know your organization needs money. What they really want to understand is why their support matters. Show them the difference they can make and give them a reason to feel excited about participating.

3. Forgetting about your current donors. Please don't spend all your energy trying to attract new donors while your loyal supporters feel ignored. Your existing donors have already demonstrated their commitment, and those relationships deserve continued attention.

4. Expecting your board to fundraise without guidance. If you want board members to participate, give them clear expectations, practical tools, and activities that match their comfort levels. Help them become successful fundraising partners rather than assuming they already know what to do.

5. Going silent after donations arrive. Your year-end campaign may end on December 31, but your relationships with donors shouldn't. A thoughtful stewardship plan helps turn one-time gifts into lasting support.

Frequently Asked Questions About Year-End Fundraising

When should nonprofits start planning their year-end fundraising campaigns?

Ideally, nonprofits should begin planning in September so they have enough time to set goals, prepare donor communications, involve their boards, and organize their campaigns. But if you're reading this in late October, you're not too late. Start with your fundraising goal, identify your donor audiences, and create a simple calendar outlining what needs to happen between now and December 31.

How much of annual fundraising happens at the end of the year?

According to M+R Benchmarks 2026, nonprofits received approximately 37% of their annual online fundraising revenue in December 2025, with 10% arriving during the final week of the year. Results vary by organization and fundraising channel, but the data demonstrates why December is such an important month for many nonprofits.

What's the best day to send a year-end fundraising appeal?

There isn't one perfect day that works for every nonprofit. Giving Tuesday and the final days of December are important fundraising opportunities, but your results will depend on your donors, messaging, and communication strategy. Rather than relying on a single email, develop a series of thoughtful appeals that give supporters multiple opportunities to participate.

How many year-end fundraising emails should we send?

There's no magic number, but five thoughtfully planned emails between Giving Tuesday and December 31 can be a reasonable starting point for many nonprofits. Each message should have a purpose, whether that's sharing an impact story, providing a campaign update, or making a final appeal. Pay attention to how your audience responds and adjust your communication frequency accordingly.

Do we have to participate in Giving Tuesday?

Absolutely not. Giving Tuesday is an opportunity, not an obligation. If your organization doesn't have the capacity to organize a separate campaign, consider using December 1 as the kickoff for your overall year-end fundraising efforts. The important thing is choosing a strategy that makes sense for your organization and its resources.

Can we use AI to help with our year-end fundraising campaign?

Absolutely! AI can help you brainstorm campaign ideas, develop fundraising messages, create donor communications, and organize your campaign calendar. Just remember that AI is a tool, not a replacement for your experience and relationships. Review everything for accuracy, avoid sharing confidential donor information, and make sure your final communications reflect your organization's authentic voice. For more ready-to-use prompts, see 5 AI Prompts Every Nonprofit Fundraiser Should Be Using.

What if our nonprofit has a very small staff and almost no marketing budget?

Keep it simple and focus on what matters most. Choose one clear fundraising goal, connect personally with your existing supporters, involve your board, and create a manageable communications plan. You don't need an elaborate campaign to be effective. Sometimes a thoughtful email, a meaningful phone call, or a handwritten note can make a tremendous difference.

What if we don't reach our year-end fundraising goal?

First, don't panic. Review your results and look at what worked, what didn't, and what you can improve next year. Be transparent with your supporters about what you accomplished, and continue thanking the people who contributed. A missed fundraising goal doesn't erase the generosity of your donors or the impact of the money you did raise. Use the experience to build a stronger campaign next year.

One Final Thought: You Don't Need a Perfect Campaign

I've worked with enough nonprofits to know how easy it is to get caught up in everything you think you're supposed to be doing. You see what larger organizations are doing, compare their fundraising campaigns to yours, and start worrying that you don't have enough staff, money, or time to compete.

But here's what I want you to remember. Your nonprofit has something far more important than a fancy fundraising campaign. You have a mission that matters, people whose lives are better because your organization exists, and supporters who want to be part of making that work possible.

Your job is to connect those three things.

That means telling compelling stories, making clear fundraising requests, engaging your board, and showing donors how much their support matters. It also means having a plan and following through, even when things get busy.

You don't need to do everything. You just need to do the right things, consistently and well.

So take this 10-week fundraising plan, put the dates on your calendar, and start having conversations with the people who believe in your mission. Don't wait until everything is perfect, because let's face it, in the nonprofit world, there's always something else that needs your attention.

December 31 will be here before you know it. Let's make these next ten weeks count!

Ready to get started? Share this year-end fundraising plan with your staff and board, choose your first three action steps, and get moving. Your next successful fundraising campaign starts with the decisions you make today.

Nonprofit Grants For Education And Youth Services

Nonprofit Weekly Grant Roundup – This week we’re focusing on programs for education and youth services. Every week, we gather the latest grant opportunities so you don’t have to. Whether you're looking for funding for programs, operations, or special projects, this list is designed to help you stay on top of what’s available.

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

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National Alliance for Children’s Grief

Provides grants to nonprofits expanding school-based bereavement programming so grieving children can receive support in their school communities. Must file an eligibility form by November 20, 2026 prior to application.

Deadline: November 30, 2026

https://nacg.org/grants/grief-reach/

 

JAMS Foundation/Association for Conflict Resolution

Provides support to programs advancing school-based conflict resolution approaches that help students and school personnel address conflict and reduce stressors affecting student mental health.

Deadline: January 8, 2027

https://www.jamsadr.com/acr

 

KidsGardening Youth Garden Grants

Supports nonprofits and other youth-served organizations to create and maintain gardens where kids learn, grow, and connect with their communities.

Deadline: December 11, 2026

https://kidsgardening.org/grants/grant-opportunities/youth-garden-grant/

 

Office of Juvenile Justice and Delinquency Prevention

Two programs:

1) Offers grants to community-based programs serving youth with substance use or co-occurring mental health and substance use disorders, aiming to improve access to treatment and prevent reoffending.

Deadline: November 16, 2026

https://www.grants.gov/search-results-detail/364040

 

2) Provides funding to support violent crime reduction strategies and strengthen community efforts to help children exposed to violence in the U.S.

Deadline: November 16, 2026

https://www.grants.gov/search-results-detail/364056

 

Max and Victoria Dreyfus Foundation

Supports U.S. nonprofits for which a relatively small amount of funding will make a large difference. The Foundation supports educational and skills-training programs for youth and persons with disabilities; cultural and performing arts programs; and other community-based organizations and programs. 

Deadline: November 10, 2026 (for Spring 2027 grant awards)

https://www.mvdreyfusfoundation.org/

 

Cisco

Provides first-time grants up to $100,000 to nonprofits for innovative, technology-enabled programs that advance education, economic opportunity, crisis response, or climate resilience for economically underserved communities.

Deadline: Rolling

https://www.cisco.com/site/us/en/about/purpose/community-resilience/investments/global-impact-cash-grants.html

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Fixing a Dysfunctional Nonprofit Board

Book Icon Read Time - Brix Agency - Webflow Cloneable Template
Read Time
Board Members
Leadership

Let’s just call it like it is: nonprofit boards can be glorious, maddening, mission-saving, or mission-sinking sometimes all in the same quarter.

You’ve got the micromanager who rewrites staff reports at midnight.
The ghoster who hasn’t shown up since the “Welcome!” email.
And the well-meaning cheerleader who claps for everything… but never lifts a finger.

Sound familiar?

If your board is more “chaotic neutral” than “governance dream team,” you’re not alone, and you’re not stuck. Dysfunction doesn’t mean defeat. It means it’s time for a reset.

Here’s how.

Step 1: Define the Actual Job

Be honest: have you really told your board what you expect from them?

If you’re hoping they’ll fundraise, attend every event, read the financials, and serve as a strategic brain trust—have you said that out loud? In writing?

Start with a clear, no-fluff board member job description. Include expectations like:

  • Attend X% of meetings
  • Make a personal financial contribution (whatever “meaningful” means to your org)
  • Participate on at least one committee
  • Support fundraising in specific, bite-sized ways (calls, intros, thank-you notes)
  • Act as an ambassador in the community

No more vague “support the mission” language. Be specific. Then share it with every current board member. Yes, even that one.

Step 2: Assess the Current Reality (Gently)

Now that the job is clear… how’s everyone doing?

Use a nonprofit board self-assessment tool to let folks reflect on their engagement anonymously. Ask things like:

  • Do you feel clear on your role and responsibilities?
  • Are board meetings productive?
  • Do you feel your skills are being used?
  • Are you comfortable speaking up?

You may be shocked by how many people are frustrated, but don’t know how to say it. Or think you should just be grateful they’re there.

Spoiler alert: you don’t have time to manage egos. You’re here to serve a mission.

Step 3: Reset the Culture, Not Just the People

This is the big one. Dysfunction isn’t just about individuals, it’s about culture. And culture is what you allow to happen.

So, start fresh:

  • Name the reset: “We’re entering a new season as a board. Let’s revisit what we need from each other to thrive.”
  • Make meetings matter: Set intentional agendas, assign timekeepers, and keep reports brief. Use the bulk of your time for real conversation and decisions.
  • Celebrate progress: Did someone follow through on donor calls? Showed up to an event? Name it. Normalize engagement.
  • Enforce boundaries: Micromanaging staff? Politely redirect to the Executive Director. Missing three meetings in a row? Have the “Are you still interested?” conversation.

Step 4: Don’t Be Afraid of the Exit Door

Here’s a secret: your nonprofit deserves an engaged, aligned board. And not everyone fits that bill.

You are allowed to rotate people off. You are allowed to enforce term limits. You are allowed to ask the “sleeping” board members to step down gracefully so you can bring in new energy.

Say it with me: You are not stuck with your current board forever.

Final Thought: Dysfunction Is a Symptom, Not a Diagnosis

You don’t need to burn the whole board down and start over (though hey, sometimes…).
You just need clarity, communication, and a little courage.

So if your nonprofit board is feeling more Real Housewives than Harvard Business Review, take a breath.

Reset. Reengage. And remember, leadership isn’t always smooth. But with the right tools and a clear path forward, you can absolutely steer the ship.

‍

Grant Funding Opportunities for Equity and Diversity

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Impact Fund

The Fund awards recoverable grants to legal services nonprofits who seek to confront economic, environmental, racial, and social injustice.

Deadline: July 8, 2025

https://www.impactfund.org/about-legal-case-grants

 

Robert Wood Johnson Foundation

The Foundation is requesting proposals for its Research to Advance Racial and Indigenous Health Equity to promote health equity and combat structural racism as the most fundamental barrier to health in America.

Deadline: July 16, 2025

https://www.rwjf.org/en/grants/active-funding-opportunities/2025/research-to-advance-racial-and-indigenous-health-equity.html

 

Third Wave Fund

Applications are now open for the Mobilize Power Fund, a rapid response fund that resources gender justice organizations to adapt or pivot their work when met with unanticipated time-sensitive opportunities or threats to their movement building work and organizing conditions. Potential projects include healing justice work, conflict mediation/resolution, legal or bail fees, marches or rallies, leadership training and skills building, and more.

Deadline: July 1, 2025

https://www.thirdwavefund.org/mobilize-power-fund

 

AJ Muste Foundation for Peace and Justice

The Foundation’s Social Justice Fund supports grassroots activist projects in the US, giving priority to those with small budgets and little access to more mainstream funding sources. The Fund is especially interested in confronting institutionalized violence against racial, ethnic, gender-based, and LGBTQ communities, ending criminalization of immigrants, ending economic exploitation, and more.

Check Website – New Deadlines To Be Posted in Late May 2025

https://ajmuste.org/apply/sjf

 

Righteous Persons Foundation

The Foundation’s Grant Program supports efforts to build a vibrant, just, and inclusive Jewish community in the U.S. The Foundation is currently focused on projects that are national in scope and focus on the vibrancy, complexity, and diversity of Jewish life; build relationships across religious divides; and strengthen faith-rooted moral leadership and advance social justice.

Deadline: August 8, 2025

https://www.righteouspersons.org/letters-of-inquiry/

 

Russell Sage Foundation

The Foundation is accepting letters of inquiry under the core program for Social, Political, and Economic Inequality to support original research in the U.S. Areas of interest include economic wellbeing, equality of opportunity, climate change, natural disasters, and others.

Deadline Date: July 16, 2025

https://www.russellsage.org/research/funding/social-inequality

 

 

 

‍

How to Recruit and Retain Stellar Nonprofit Volunteers (Without Losing Your Mind)

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Volunteers

Volunteers are the lifeblood of many nonprofits. They show up with passion, time, and energy—and all they ask for in return is a little respect, clear direction, and a sense that what they’re doing actually matters.

But let’s be real. Volunteer programs can feel like a revolving door. One day you’ve got a rockstar crew, the next you’re staring at a signup sheet with two names and a coffee stain.

Let’s break it down.

Step 1: Get Clear on What You Actually Need

Before you plaster “VOLUNTEERS NEEDED!” on every bulletin board in town, stop and ask yourself: What exactly do we need volunteers to do?

Be specific. Do you need someone to help with social media, sort donations, run a registration table, or wrangle toddlers at an event? General “help” is a fast track to no-shows and burnout—for everyone involved.

Make a list. Create actual job descriptions. Yes, even if the job is “decorate cupcakes.” People want to know what they’re signing up for—and it shows you respect their time.

Step 2: Recruit the Right People (Without Begging)

Desperation is not a good look. And guess what? You don’t need to beg. You need to inspire.

People want to be part of something meaningful. So ditch the guilt trip and tell a better story. Show them how volunteering with your organization makes a difference. Highlight real impact, not just tasks.

Tap into your network. Post engaging calls to action on social. Reach out to local schools, businesses, faith communities—anywhere people gather with good intentions and a bit of free time.

And yes, make it EASY to say yes. Make the volunteer application a simple process with fast response times. No “we’ll get back to you in 2-4 weeks” nonsense.

Step 3: Keep Them Engaged So They Don’t Disappear

You know what turns volunteers into ghosts? Confusion. Boredom. Chaos. Feeling like an extra, not part of the show.

Set people up for success. Train them. Communicate early and often. Introduce them to other team members. Check in after the first shift. Ask for feedback.

And for the love of all things nonprofit, don’t leave them standing around with no direction. A volunteer who shows up and feels useless may not show up again.

Step 4: Make Them Feel Valued (Hint: It Doesn’t Take Much)

Here’s a little secret: Appreciation doesn’t need to be a big production. A handwritten note. A quick thank-you email. A public shoutout. A bagel. These little gestures go a long, long way.

Better yet—make your volunteers feel seen. Learn their names. Ask about their experience. Invite them to share ideas. Remind them they’re part of the mission.

People don’t volunteer for the glory. But they do need to know they matter.

Bottom Line:

A stellar volunteer program doesn't require a six-figure budget or a full-time coordinator. It takes clarity, connection, and care. And if you can afford a volunteer coordinator—even part-time—go for it. A dedicated person managing volunteer relationships can be a game changer. But if that’s not in the budget, don’t panic. Just make sure someone on your team owns the role of supporting and stewarding volunteers. They deserve more than a once-a-year thank-you email and a T-shirt that almost fits.

Respect your volunteers, and they’ll move mountains for you.

Now, go forth and build that dream team!

If you need some social media templates that are designed to recruit, engage and thank volunteers, check out our Etsy Shop and this product: https://www.etsy.com/listing/1859489296/nonprofit-social-media-templates

‍

Upcoming Nonprofit Grant Opportunities In June

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Read Time
Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Amazon Webs Service (AWS)

AWS Imagine Grant Program supports nonprofits with cloud technology projects, specifically using technology,“thinking big” innovations, or leveraging AI projects, among others.

Deadline: June 2, 2025

https://pages.awscloud.com/aws-imagine-grant-guidelines-US-2025.html

 

Infinite Hero Foundation

The Foundation supports nonprofits that offer innovative and effective programs or treatments for service-related mental and physical injuries. Letters of Interest only.

Deadline: June 15, 2025

https://www.infinitehero.org/grants/

 

Weyerhaeuser Family Foundation

The Foundation’s Youth Initiative supports direct service programs to U.S. nonprofits that promote resilience, stability, and pyscho-social health for youth ages 14-21 who have experienced trauma by adverse childhood experiences, including mental illness in the household, emotional, sexual, or physical abuse, and others.

Deadline: June 15, 2025

https://wfamilyfoundation.org/what-we-fund/youth-initiative/

 

Yamaha Outdoors

Yamaha Outdoor Access Initiative provides support for efforts that promote safe, responsible use of off-highway vehicles, educate the public on proper recreational land use and wildlife conservation practices, and protect access to public lands.

Deadline: June 30, 2025

https://yamahaoai.com/

 

Earth Rising Foundation

The Foundation’s Funding Program promotes bold, bottom-up action on climate change. Focus areas include indigenous voices, regenerative agriculture, climate intersections, sustainable visions, and youth activism.

Deadline: June 30, 2025

https://earthrisingfoundation.org/apply

 

T-Mobile

The Hometown Grants Program supports community projects in small towns, villages, and territories across the U.S. T-Mobile awards up to $50,000 for shovel-ready projects that foster local connections, such as technology upgrades, outdoor spaces, the arts, and community centers.

Deadline: June 30, 2025

https://www.t-mobile.com/brand/hometown-grants

 

Quadratec

Quadratec Cares ‘Energize the Environment’ Grant Program supports nonprofit initiatives to benefit our environment, including trail improvements, litter prevention, park beautification, community environmental efforts, and more.

Deadline: June 30, 2025

https://www.quadratec.com/page/quadratec-cares-grant-program

 

‍

Nonprofit Funding Opportunities For Technology And Environment

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Read Time
Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

American Registry for Internet Numbers (ARIN) 

ARIN’s Community Grant Program provides grants in support of initiatives that improve the overall Internet industry and user environment, specifically qualified operational and research projects from organizations that advance ARIN’s mission and broadly benefit the Internet community.

Deadline: June 18, 2025

 https://www.arin.net/about/community_grants/program/

 

Amazon Webs Service (AWS)

AWS Imagine Grant Program supports nonprofits with cloud technology projects, specifically using technology,“thinking big” innovations, or leveraging AI projects, among others.

Deadline: June 2, 2025

https://pages.awscloud.com/aws-imagine-grant-guidelines-US-2025.html

 

Rural Technology Fund

The Fund provides support for Assistive Technology equipment to increase accessibility for students with disabilities in public schools and libraries. Support includes funds for equipment and software that promote student inclusion and participation. 

No Deadline

https://ruraltechfund.org/apply-for-grants/

‍

Yamaha Outdoors

Yamaha Outdoor Access Initiative provides support for efforts that promote safe, responsible use of off-highway vehicles, educate the public on proper recreational land use and wildlife conservation practices, and protect access to public lands.

Deadline: June 30, 2025

https://yamahaoai.com/

 

Earth Rising Foundation

The Foundation’s Funding Program promotes bold, bottom-up action on climate change. Focus areas include indigenous voices, regenerative agriculture, climate intersections, sustainable visions, and youth activism.

Deadline: June 30, 2025

https://earthrisingfoundation.org/apply

 

Dairy’s Foundation

The Foundation awards grants to projects that build producer professionalism and maintain public trust through programs that educate and engage both the dairy community and the public. Applicants must be nonprofits.

Deadline: June 1, 2025

https://dairyfoundation.org/about-us/newsroom/index.php?id=84

 

Clif Family Foundation

The Foundation’s Grants Program supports general operating costs or specific projects. Priorities for funding: healthy food access, climate justice, environment, regenerative and organic farming, food production workers’ health and safety, among others.

Deadline: August 1, 2025

https://cliffamilyfoundation.org/grants-program

 

 

 

‍

Yes, Your Nonprofit Can Be Political (Without Getting In Trouble)

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Read Time
Administration
Leadership
Legal
Press

How to Speak Up for Your Mission Without Losing Your 501(c)(3) Status

There’s a common fear floating around nonprofit land:
“If we speak up, we’ll lose our 501(c)(3) status.”

Let’s squash that myth right now.

You can advocate for your community. What you can’t do is get into partisan mudslinging or endorse candidates. But taking a public stance on legislation, policies, or injustices that directly affect the people you serve? That’s not just allowed—it’s essential.

And yes, that includes talking about these issues on your website, in your emails, and all over social media.

Nonpartisan Doesn’t Mean Powerless

‍There’s a difference between being nonpartisan and being nonpolitical. You’re not a campaign arm, and you’re not funneling money into Super PACs—but you are absolutely allowed to:

  • Educate the public on issues tied to your mission
  • Push for legislation
  • Meet with policymakers
  • Rally your community around critical causes

Not only is that legal—it’s necessary. When you stay silent on the issues impacting your people, you leave power on the table—and your clients behind.

You Already Have the Tools to Advocate

‍You don’t need a lobbyist on speed dial to make a difference. You just need to use the platforms you already have.

‍

Social Media Posts
Your nonprofit can (and should) use Instagram, Facebook, X, or even TikTok to speak out on legislation or local issues. Just avoid endorsements or party politics.

Stick to messages like:

  • “Here’s how [Policy X] would impact [your community].”
  • “Our staff sees the impact of [Issue Y] every day. Here’s what you should know.”
  • “We urge our supporters to contact their representative and support [Bill Name].”

Email Blasts
Your email list is one of your most powerful advocacy tools. Send educational messages that encourage your audience to get involved.

Example:
Subject: Big Cuts Are Coming to Mental Health Services—Here’s What You Can Do
Body: “Your voice matters. A new bill threatens to reduce access to care for 30,000 people across our region. We’re urging lawmakers to reject it. Here’s how to contact your representative…”

Don’t forget storytelling. Data might inform, but stories are what move people—and policies.

How to Stay on the Right Side of the IRS

‍Here’s your quick cheat sheet:

Don’t do this:

  • “Vote for Senator Garcia!”
  • “Councilmember Brown is the worst.”
  • “Let’s raise money for [Candidate Name]’s campaign.”

Do this instead:

  • “We oppose Senate Bill 123 because it will reduce housing options for seniors.”
  • “City Council is voting Tuesday. Here’s what’s at stake.”
  • “Want to help protect access to food programs? Here’s how to act.”

The key is to keep your focus on the issues, not the people behind them.

Yes, You Can Lobby—Within Limits

‍Lobbying is perfectly legal for 501(c)(3)s. You just have to play by the rules.

  • Consider filing the 501(h) election. It provides clearer guidelines and safe limits for how much you can spend on lobbying.
  • Without the 501(h), the IRS uses the vague “insubstantial” test (most experts say to keep it under 5% of your total budget).
  • Keep good records of time and money spent on lobbying efforts.

What counts as lobbying?

  • Direct lobbying: Contacting lawmakers to support or oppose specific legislation.
  • Grassroots lobbying: Encouraging the public to contact their lawmakers about specific legislation.

Both are allowed. Just track it.

Examples of Advocacy Done Right

  • A youth homelessness nonprofit posts about a housing bill and how it affects LGBTQ+ youth.
  • A food bank emails supporters urging them to contact their senator about cuts to SNAP benefits.
  • A mental health organization joins a statewide coalition for expanded services and shares updates on Facebook.

None of these messages endorse a candidate. All of them stand up for the mission. That’s what nonprofit advocacy looks like.

Silence Isn’t Safe—It’s a Missed Opportunity

‍You weren’t founded to play it safe. You were founded to make things better.

When policies threaten your clients, silence isn’t protection—it’s permission. Your community wants to hear from you. Your supporters want to take action. And your staff wants to know they’re not alone in this work.

Use your voice. Use your platform. And most importantly—use your influence.

Take the Mic

‍You have the legal right—and the moral responsibility—to speak up for your mission. Whether it’s a powerful Instagram caption, a three-paragraph email, or a conversation with a local leader, your advocacy matters.

Don’t sit this one out. Just get smart about how you speak up.

And if you’re still unsure where the lines are? Get clarity. Not silence.

‍

Sponsorships That Spark: How to Attract and Keep the Right Partners for Your Fundraising Event

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Fundraising
Sponsorship

Let’s be honest. A fundraising event without sponsors is like a cake without frosting—technically edible, but why would you want to? Sponsors bring the frosting, the sprinkles, and sometimes even the fancy little gold candles.

If you're in the nonprofit leadership space and you’re planning an event, corporate sponsors aren’t just nice to have—they’re essential. They bring in dollars, expand your reach, and lend credibility. But this isn’t a one-and-done transaction. This is relationship-building, people! You’re looking to create partnerships, not just snag checks.

Let’s talk about how to do that—with grace, with clarity, and without losing your mind.

So, What Exactly Does a Sponsor Do?

Think of a sponsor as that generous friend who shows up to your party with three bottles of wine, helps set the table, and tells everyone how fabulous you are. Sponsors provide financial or in-kind support—money, auction items, maybe a spread from the local bakery—and in return, they get recognition, visibility, and all the warm fuzzies of supporting a cause that matters.

For them, it’s not just altruism—it’s smart business. They want to build their brand, align with community values, and yes, maybe even reach some new customers along the way.

Why Sponsors Matter (Like, a Lot)

Let’s break it down. Here’s why sponsorships are the secret sauce to nonprofit events:

  • Cold, hard cash: They help you pay for the venue, food, printing, signage, and maybe even that live band you’ve been dreaming of.
  • Built-in audience: They introduce you to their networks. You get to crash their party in the best way.
  • Credibility boost: People take you more seriously when they see a trusted brand standing with you.
  • New tools and connections: Their Rolodex (yes, that’s a throwback) becomes yours.
  • Feel-good ripple effects: Their involvement enriches your community. Period.
  • Long-term love: A well-nurtured sponsor might just become your ride-or-die for the next event—and the one after that.

Finding the Right Sponsors (Without Selling Your Soul)

You don’t need to chase every business in town. You need the right ones. Here’s where to start:

  • Check your guest list from past events. Someone’s cousin might run a business that’s dying to support you.
  • Google is your friend. Research companies whose missions align with yours. You’re looking for a values match, not just a logo.
  • Tap your network. Board members, volunteers, that donor who knows everyone—ask around.
  • Scour your donor database. You may have hidden gems in there who own businesses and love what you do.
  • Go local. Look at community-minded businesses in your own backyard. They’re often the most loyal.
  • Talk to your vendors. Your caterer or printer might be thrilled to be a sponsor and already know your vibe.

Now Let’s Talk About The Ask

Cue the sweaty palms, right? Don’t worry. You’ve got this. Here’s how to approach sponsorship with confidence and class.

1. Build a killer sponsorship packet

This is your pitch deck, your calling card, your love letter. It should include:

  • A short, powerful summary of your mission and event goals
  • Who your audience is and why it matters
  • What sponsors get in return (visibility, leads, hugs)
  • Sponsorship levels or custom opportunities
  • Your contact info and next steps

Pro tip: Make it look good. Canva is your bestie.

2. Make it personal

Don’t just mass-email your sponsor packet into the void. Reach out directly. Send a warm, personalized note. Reference why you thought of them. If you’ve met before, remind them where. Show them you’ve done your homework.

3. Keep the communication flowing

Once they say yes (yay!), don’t ghost them. Update them. Thank them. Ask for their logo. Tell them what to expect at the event. Post-event, send results and a heartfelt thank-you.

Making Your Sponsors Fall in Love with You (and Come Back Again)

Want to turn a one-time sponsor into a forever partner? Here’s how:

  • Deliver on what you promised. This isn’t optional. If you offered stage time, give them the mic. If you promised their logo on a banner, it better be there.
  • Show them the love. Thank them in person, in writing, online, and in your printed program.
  • Make it fun. Give them unique experiences—VIP access, speaking opportunities, fun photo ops, or post-event shout-outs.
  • Keep them in the loop. Let them know how the event went. Share impact stories. Make them feel like insiders.
  • Ask for feedback. Not only does this make them feel valued, but it also gives you gold for your next sponsorship strategy.

Sweetening the Deal: What to Offer Sponsors

Don’t just slap their logo on a flyer and call it a day. Offer things that matter. Here are some ideas:

  1. Branded giveaways
  2. Shout-outs on social media and your website
  3. Meet & greets or exclusive access
  4. Custom activations at the event (a photo booth, anyone?)
  5. Warm leads or data about attendees (where appropriate)
  6. Post-event coverage and sponsor highlights
  7. Opportunities to match donations or double impact

The Bottom Line

Sponsors aren’t just ATM machines. They’re partners. They want to be part of something meaningful. Your job? Show them the heart of your mission, make their involvement easy and joyful, and follow through with integrity and flair.

Nail this, and you’ll not only raise more money—you’ll build relationships that fuel your mission long after the last folding chair is stacked.

Want some ready-to-go sponsorship templates and email scripts that actually sound like a human wrote them? Our Success For Nonprofits Etsy Store has you covered: https://www.etsy.com/shop/SuccessForNonprofits

Let’s go get those sponsors. You’ve got this.

‍

Donor Retention Doesn’t Have to Be a Mystery. It Just Has to Be Human.

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Read Time
Donor Programs
Fundraising
Marketing

Does this sound familiar? Your team bends over backward to bring new donors through the door. You host events. You post. You email. You charm. And then... crickets. A bunch of those first-time donors disappear without a trace.

If you’ve ever felt like you’re on a never-ending hamster wheel of donor acquisition, you’re not alone. But here’s the good news: some nonprofits have figured out how to stop chasing and start keeping. They’re not hunting down new donors every five minutes. Instead, they’re doubling down on loyalty. And guess what? It’s working.

Let’s talk about three surprisingly simple strategies you can put to work right now—no smoke, no mirrors, no magic wand required.

1. Make Giving So Easy It Feels Like Breathing

(Surprising? Only because we forget that convenience drives nearly everything else in our lives.)

Let’s get real for a second. You buy your latte on an app before you even leave the house. You tap your phone to pay for groceries. But when it’s time to make a donation? Suddenly we’re asking folks to fill out a form longer than a tax return.

Why are we making giving harder than it needs to be?

Here’s what the data says: nearly a quarter of donors prefer to give via things like PayPal, Venmo, or Apple Pay. But only 3% of nonprofits prioritize offering those options. That’s not just a gap—that’s a canyon.

Every step you remove from the donation process increases the chances a donor will actually complete their gift. Think of it like online shopping—the fewer clicks, the better.

Bonus tip: Offer monthly giving right at checkout. It’s simple, it’s intuitive, and it builds long-term donor loyalty on autopilot.

Bottom line: Your donors live in a frictionless world. If giving to you feels like work, they’ll move on. Make it easy, and they’ll stick around.

2. Ask What They Want. Then Actually Listen.

(Surprising? Only because we treat donor surveys like New Year’s resolutions—great in theory, but rarely done.)

Imagine buying your best friend a birthday gift without having any idea what they like. No hints. No list. Just vibes.

That’s how too many nonprofits approach their donor relationships.

Only 14% of organizations regularly survey their supporters. And yet, one of the top reasons donors stop giving? They don’t feel heard. Ouch. (For more cool and interesting facts about Nonprofit Fundraising Statistics check out this great blog post by Double The Donation here: https://doublethedonation.com/nonprofit-fundraising-statistics/)

Let’s flip that script. Send a quick survey after a donation. Add a one-question poll to your next email. Ask: “What inspired your gift today?” Then—stay with me here—use what they tell you. That feedback is pure gold.

Bottom line: Listening is your superpower. Ask. Respond. Reflect. Build trust. That’s the stuff of real relationships—and real relationships keep donors coming back.

3. Reconnect With Donors Who’ve Drifted Away

(Surprising? Only because we act like lapsed donors are ghosts. Spoiler alert: they’re not.)

You know that friend you’ve been meaning to text for ages? The one you really do care about, even though it’s been a while?

Your nonprofit has those friends, too. They’re not gone. They’re just waiting for a good reason to come back.

We spend so much time and money finding new donors, and almost none on re-engaging the ones who already said yes. But did you know it can cost five times less to re-engage a former donor than to find a new one?

Start small. Use your CRM to find folks who gave a year ago but haven’t been back. Send a warm, personalized message. Remind them why they gave. Tell them what their support made possible. Make it about them, not just your next campaign.

Bottom line: Past donors aren’t lost—they’re just waiting to be remembered. A heartfelt, thoughtful message might be all it takes to bring them home.

Let’s Wrap This Up (with a Bow of Authenticity)

Keeping donors isn’t some complex algebra equation. It’s not about shiny tech or the perfect email subject line. It’s about building real, human relationships.

You know how to be a good friend. You show up. You make things easy. You listen. You remind people they matter.

Do the same with your donors.

Make giving simple. Ask thoughtful questions. Respond with heart. Stay in touch—even when it feels like they’ve drifted. Because when you treat donors like real people (spoiler: they are), they don’t just stick around. They become champions for your cause.

And that? That’s how you build a thriving, generous community—one loyal donor at a time.

🎯 Want to Keep Donors Coming Back? Make It Ridiculously Easy to Say Yes.

You just read about the power of simplicity—how making things easy is the secret sauce to donor retention. Want a quick win? Start with your messaging.

✨ Enter the Nonprofit One-Pager—your go-to resource for crystal-clear communication. It’s the cheat sheet every donor (and board member, and potential sponsor, and media contact...) wishes you had.

✅ Instant download
✅ Professionally designed
✅ Customizable in Canva
✅ Perfect for events, emails, and first impressions

Your mission matters. Now make it easy for people to get it—and give because of it.

🛒 Grab your editable Nonprofit One-Pager here → https://www.etsy.com/listing/1576491885

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‍

Why Every Nonprofit Should Be on GuideStar (Like, Yesterday)

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Read Time
Fundraising
Administration
Grant Writing

Let’s talk about one of the least glamorous but most powerful tools in your nonprofit development plan toolbox: GuideStar.

I know. The name alone sounds like something out of a 2002 GPS system. But don’t let that fool you—GuideStar is the gold standard when it comes to nonprofit visibility and credibility.

So, if your profile is outdated, half-finished, or (gasp) you haven’t claimed it at all, let me explain why that’s costing you real money, real opportunities, and real trust.

What Is GuideStar, Anyway?

GuideStar (now part of Candid) is a massive database of every IRS-recognized nonprofit in the United States. It’s where funders, donors, grantmakers, and government agencies go when they want to learn more about your organization before making decisions.

In other words: it’s your nonprofit’s digital résumé. And if you’re applying for grants or trying to build donor trust, it better be polished.

Why You Need to Be Listed—and Updated

1. Funders Are Already Looking

Before a funder even visits your website, they’re likely pulling your GuideStar profile. Foundations and corporate grantmakers use it to:

  • Confirm your 501(c)(3) status
  • Check financial info (like your 990s)
  • Review your mission and programs
  • See who’s running the show

If your profile is incomplete, it makes you look disorganized. And that’s a hard first impression to undo.

2. Your GuideStar Profile Powers Other Donation Platforms

GuideStar isn’t just its own thing—it’s the backbone of many other platforms that support donations and donor-advised funds. It fuels donor-facing tools like:

  • Network for Good
  • JustGiving
  • Fidelity Charitable
  • Schwab Charitable
  • Facebook Fundraisers (yes, those birthday fundraisers too)

So when you update GuideStar, you’re actually updating your info across multiple giving platforms at once. Talk about a time-saver.

3. You Can Earn a Transparency Seal

GuideStar offers transparency seals (Bronze, Silver, Gold, and Platinum) based on how much information you share. These little digital badges do big things:

  • They make you stand out in search results.
  • They show you’re serious about accountability.
  • Some funders require a minimum seal level just to apply for grants.

The higher the seal, the more you’re communicating: “We’ve got nothing to hide—and a lot to be proud of.”

4. It’s 100% Free

Yes, free. Claiming and updating your profile costs nothing but a bit of time. You don’t need to pay for the bells and whistles—just getting your profile to Bronze or Silver can already boost your credibility and search visibility.

How to Get Started

  1. Visit www.guidestar.org
  2. Search for your organization and claim your profile.
  3. Fill in the Basics: Mission, programs, leadership team, 990s, and contact info.
  4. Level Up Your Seal: Add metrics, board info, and DEI policies to unlock higher transparency levels.
  5. Update Annually: Make it a habit—set a calendar reminder and treat it like an annual checkup.

Final Word: Don’t Sleep on This

You can have the best programs, the most passionate staff, and the cutest therapy dogs in your newsletter photos—but if you’re invisible on GuideStar (or look like a ghost town), you're losing opportunities before they even reach your inbox.

So take 30 minutes this week. Claim your profile. Update your info. Show the world—and your future funders—that you’re the real deal.

Because you are.

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Nonprofit Executive Director Job Description

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Administration
Leadership

Hiring an Executive Director is one of the most important decisions your nonprofit board will ever make. No pressure, right?

The right ED will steer your organization toward long-term impact, stronger programs, better fundraising, and a team that actually likes coming to work. But before they can do any of that, you have to get them in the door—and that starts with a solid job description.

If your current job post is just a list of buzzwords and vague responsibilities, it’s time for an upgrade. This sample Executive Director job description is written with clarity, structure, and real-life nonprofit expectations in mind. Use it as-is, or tweak it to fit your organization’s size, mission, and culture.

Executive Director Job Description Sample

Position Title: Executive Director
Location: [City, State]
Reports to: Board of Directors
Employment Type: Full-time, Exempt

About the Organization

[Insert your nonprofit’s name] is a mission-driven organization focused on [insert your mission in plain, inspiring language]. We serve [target population or community] through programs such as [list key services or initiatives], and we’re proud to be known for our commitment to [insert distinguishing characteristic: innovation, grassroots leadership, equity, etc.].

Our values—[insert 3–4, e.g., accountability, transparency, equity, boldness]—aren’t just words on a wall. They guide our decisions, how we work together, and how we show up for our community.

We are in a period of [growth/consolidation/strategic planning/etc.] and are seeking a visionary Executive Director who is equally passionate about people and process—someone who can lead with purpose, partner with the Board, and build on a strong foundation to take us to the next level.

Position Summary

The Executive Director (ED) will serve as the chief executive and face of the organization, providing strategic leadership, operational oversight, and external representation. They will work collaboratively with the Board of Directors to set priorities, manage resources, and ensure mission alignment in all aspects of the organization’s work.

This position requires a leader who is equally comfortable managing a budget as they are mentoring a staff member, or speaking at a public forum. The ED will cultivate a values-driven workplace, build and maintain relationships with key stakeholders, and ensure the organization remains financially healthy and programmatically effective.

Key Responsibilities

Strategic Leadership & Governance

  • Lead the organization in pursuit of its mission and strategic goals, ensuring alignment between daily operations and long-term vision.
  • Partner with the Board of Directors to review and refresh strategic plans, policies, and organizational benchmarks.
  • Support board development and engagement by preparing clear reports, advising on governance best practices, and helping recruit new board members with diverse perspectives.

Organizational Management

  • Oversee all day-to-day operations of the organization, ensuring efficient processes, team alignment, and consistent execution across departments or functions.
  • Maintain clear systems for internal communication, decision-making, and project accountability.
  • Implement and monitor internal policies and procedures that reflect nonprofit compliance and support a healthy, inclusive workplace culture.

Team Leadership & Staff Development

  • Supervise and mentor staff members; provide regular performance feedback and opportunities for growth.
  • Promote professional development and a culture of mutual support, learning, and collaboration.
  • Ensure the organization’s compensation, benefits, and HR policies reflect sector standards and support employee retention.

Fundraising & Development

  • Develop and execute a multi-pronged fundraising strategy, including individual giving, major gifts, corporate sponsorships, grant writing, and events.
  • Build and sustain relationships with donors, funders, and institutional partners through thoughtful stewardship and regular engagement.
  • Collaborate with the Board and staff to create a culture of philanthropy and maximize fundraising potential across the organization.

Financial Oversight

  • Lead financial planning and management, including development of the annual budget in collaboration with relevant staff and the Board’s finance committee.
  • Monitor and analyze financial performance, ensuring timely reporting, fiscal responsibility, and compliance with all legal requirements.
  • Ensure that financial controls and procedures are in place and aligned with best practices.

Program Oversight & Evaluation

  • Oversee design, delivery, and evaluation of all programs and services, ensuring alignment with community needs and strategic goals.
  • Use data and community feedback to continuously improve the quality and impact of the organization’s work.
  • Stay informed of developments and trends in the field to ensure that the organization remains innovative and responsive.

Communications, Marketing & Advocacy

  • Serve as the public face of the organization and lead external communications.
  • Develop a consistent voice across all marketing channels—social media, newsletters, website, annual reports, etc.
  • Represent the organization in public forums, coalitions, and media opportunities to advocate for the mission and elevate visibility.

Qualifications

Minimum Requirements:

  • Bachelor’s degree in a related field; advanced degree preferred.
  • At least [insert #] years of senior-level nonprofit management experience.
  • Demonstrated success in staff leadership, fundraising, and financial management.
  • Strong written and verbal communication skills; capable of engaging a wide range of audiences.
  • Experience working with or on a nonprofit Board of Directors.

Preferred Attributes:

  • Authentic passion for the mission and an understanding of the organization’s target community.
  • Comfort with ambiguity, change management, and organizational growth.
  • Familiarity with nonprofit finance systems, donor databases, and program evaluation tools.
  • Ability to navigate interpersonal dynamics with empathy, accountability, and integrity.

Compensation & Benefits

[Insert salary range or “competitive salary commensurate with experience”]
Benefits include [healthcare, retirement, PTO, hybrid work schedule, etc.]. We are committed to offering a compensation package that reflects our values and supports the well-being of our team.

How to Apply

Please submit a resume and thoughtful cover letter explaining your interest and fit for the role to [insert email or link]. Include “Executive Director Application – [Your Name]” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

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Nonprofit Bylaws Template: What to Include and Where to Get One

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No items found.

Let’s talk about something thrilling.

Nonprofit bylaws.

(Okay, I lied. But stay with me.)

They might not be sexy, but bylaws are the foundation of your organization’s structure. They answer big questions like:

  • Who’s in charge of what?
  • What happens if a board member disappears mid-term?
  • How many board members is too many?
  • And yes, what to do when things go sideways and you need a formal way to clean up the mess.

Whether you’re just starting out or realizing it’s time to revise those dusty old bylaws that mention fax machines (yikes), this post will walk you through what you need to know—and offer a done-for-you bylaws template that will save you hours of frustration.

What Are Nonprofit Bylaws Anyway?

Bylaws are the rulebook for your nonprofit. They define how decisions are made, who has authority, how meetings are run, and how new board members are elected (or removed, if necessary—because, let’s be real, that’s a thing).

They’re legally important. But more than that, they’re practically important. Strong bylaws reduce drama, build trust, and help everyone on your team stay in their lane.

What Should Be in Your Nonprofit Bylaws?

Glad you asked. A solid bylaws template for nonprofits should include the following sections:

  • Name and Purpose – Who are you and what are you trying to do?
  • Board Structure – How many board members, what are their roles, and how long do they serve?
  • Meetings – How often do you meet, how is quorum defined, and what counts as official business?
  • Officers – Who holds what officer positions and what are they responsible for?
  • Committees – Are they required? Optional? Can your board form a task force on “snack quality at events”? (Hey, maybe.)
  • Conflict of Interest Policy – Yes, you need this.
  • Amendment Process – How do you make changes to your bylaws without causing a mutiny?

And remember: your bylaws are a living document. If you wrote them 10 years ago and they still reference pagers… it’s time for an update.

Why You Shouldn’t Start from Scratch

You could build your bylaws from the ground up.

But why would you? You’ve got enough on your plate—like fundraising, community engagement, board wrangling, and the thousand other things on your “nonprofit leader” to-do list.

That’s why I created a fully editable nonprofit bylaws template—to take the guesswork out of the process and help you get it right the first time.

Purchase The Template Here: (It is discounted right now!)

‍
👉 Nonprofit Bylaws Template (Editable + Instant Download) on Etsy

It’s designed for small and mid-sized nonprofits and includes:

  • Clear section headings
  • Easy-to-understand language (no legalese that makes your eyes cross)
  • Built-in flexibility so you can customize based on your board structure and state requirements

Final Thoughts

Bylaws aren’t just a hoop you jump through when incorporating. They’re a vital leadership tool that helps your nonprofit stay focused, legally compliant, and drama-free (or at least drama-lite).

If you’re starting a nonprofit or revisiting your governance documents, don’t wing it. Use a proven bylaws template for nonprofits to save time, avoid headaches, and start strong.

Because nonprofits deserve fewer migraines and more momentum.

‍

Grant Funding Opportunities For Community Programs

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

 

T-Mobile Hometown Grants Program

Grants support community projects in small towns, villages, and territories across the U.S. T-Mobile awards up to $50,000 for shovel-ready projects that foster local connections, such as technology upgrades, outdoor spaces, the arts, and community centers.

Deadline: June 30, 2025

https://www.t-mobile.com/brand/hometown-grants

 

ISTAT Foundation

The Foundation is offering grant funding to organizations that advance commercial aviation or engage in aviation-related humanitarian efforts, including projects focused on education and efforts to promote human welfare.

Deadline: May 26, 2025

https://foundation.istat.org/Programs/Grants

 

Spencer Foundation

The Large Research Grants on Education Program supports education research projects that will contribute to the improvement of education, including (for example) anthropology, philosophy, psychology, sociology, law, economics, history, or neuroscience, among others.

Deadline: May 14, 2025

https://www.spencer.org/grant_types/large-research-grant

 

Russell Sage Foundation

The Russell Sage Foundation’s Program on the Future of Work supports innovative research on the causes and consequences of changes in the quality of jobs for low and moderately paid workers and their families in the U.S.

Deadline: July 16, 2025

https://www.russellsage.org/research/funding/future-work 

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Good Food Institute

The Institute is requesting research proposals aimed at tackling urgent scientific and technological challenges within the alternative protein industry.

Deadline: May 15, 2025

https://gfi.org/researchgrants/

 

W.K. Kellogg Foundation

The Foundation supports communities, children, and families as they strengthen and create conditions that propel vulnerable children to achieve success. Funding priorities include programs focused on thriving children, working families, and building equitable communities. Submit letter of inquiry.

No Deadline

 www.wkkf.org

 

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