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Year-End Fundraising Plan for Nonprofits: Your 10-Week Countdown to December 31

December 31 is coming. Is your nonprofit ready?

Here we are again. October. The holidays are around the corner, Giving Tuesday is approaching, and if you're like most nonprofit leaders, you have about 77 things on your to-do list. Somewhere on that list is your year-end fundraising campaign.

Maybe you've started planning. Maybe you've been meaning to start. Or maybe you're hoping you'll somehow find a few extra hours in the day between now and December. Sound familiar?

Here's the good news. You still have time, and you don't need a complicated fundraising strategy, a huge development team, or a massive marketing budget to have a successful year-end campaign. What you do need is a clear plan. You need to know who you're asking, what you're asking for, and why someone should care.

In this post, I'm going to walk you through a practical, 10-week year-end fundraising plan that you can actually follow. I've also included some AI prompts to help you save time along the way, because I know you've got plenty of other things on your plate.

Why Year-End Fundraising Matters So Much

Let's start with a few numbers that should get your attention. According to the M+R Benchmarks 2026 report, nonprofits received 37% of their annual online fundraising revenue in December 2025. That's more than one-third of their online fundraising revenue in a single month! And 10% of their annual online revenue arrived during the final week of the year.

Meanwhile, the Fundraising Effectiveness Project reported that total dollars raised increased in 2025, even as the number of donors declined. What does that mean for your nonprofit? It means your relationships with your existing donors are more important than ever.

Of course, you want new donors. We all do! But please don't get so caught up in finding new supporters that you forget about the people who have already demonstrated that they believe in your mission. Those relationships are worth their weight in gold, and year-end fundraising is one of your best opportunities to strengthen them.

Here's something else I want you to remember. Year-end fundraising isn't about sending a desperate email on December 30 and crossing your fingers. It's about building relationships, sharing your impact, and giving people multiple opportunities to support a mission they care about.

So let's talk about how to make that happen.

Step 1: Set a Fundraising Goal That Actually Means Something

October 22–28

Before you write an appeal, design a graphic, or start planning your Giving Tuesday social media posts, I want you to answer one question. What are you trying to accomplish?

And please don't tell me your goal is to raise as much money as possible. That's not a fundraising goal. That's wishful thinking.

Your goal needs to be specific, measurable, and connected to something your donors understand. For example, instead of simply saying, "We want to raise $50,000 by December 31," try something like, "We need to raise $50,000 to provide 200 families with emergency housing assistance."

See the difference? One tells donors how much money you want. The other tells donors what their money will accomplish. And that's what people care about.

Start by reviewing last year's campaign. How much did you raise? How many people donated? What was your average gift? Which donors gave larger gifts? Were there donors who gave the previous year but didn't give last year?

Use that information to establish a realistic goal. If you raised $30,000 last year, setting a goal of $150,000 without identifying where those additional donations will come from probably isn't your best strategy. Could you raise that much? Maybe. But your goal needs to be supported by an actual plan, not just enthusiasm.

Once you've established your goal, create a simple case for support that explains what you're raising money for and why it matters. This message should guide everything you communicate throughout your campaign, from emails and social media posts to personal conversations with donors.

Your Action Steps

  • Review last year's year-end fundraising results.
  • Set one clear financial goal.
  • Identify what those dollars will support.
  • Write a compelling statement explaining why the campaign matters.
  • Share your goal and campaign message with your staff and board.

Let AI Help You Set Your Fundraising Goal

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising consultant. Help me develop a realistic year-end fundraising goal for [ORGANIZATION NAME].

Here is what we raised in last year's year-end campaign: [AMOUNT] from [NUMBER] donors. Our average gift was [AMOUNT], and our largest gifts were [AMOUNTS]. About [NUMBER] of those donors have given to us in more than one year.

This year, we want to raise money for [PROGRAM OR NEED], and we need [AMOUNT] by December 31.

Please do the following:

1. Recommend a realistic goal, plus a minimum goal and a stretch goal, and explain your reasoning.

2. Create a gift range chart showing how many gifts we need at each level to reach the goal.

3. Tell me if any of my numbers look unrealistic and why.

4. Write three one-sentence campaign messages that explain why donors should support us, in plain language a donor could repeat to a friend.

Do not invent information. If you use a benchmark, tell me it is an estimate and where I can verify it. Ask me questions if you need additional details.

AI can help you organize your information and consider different scenarios, but make sure you review the numbers. The final goal needs to make sense for your organization.

Step 2: Stop Treating All Your Donors the Same

October 29–November 4

I want you to think about two donors. One has supported your organization for ten years and gives $5,000 annually. The other made their very first $25 donation three months ago. Should they receive exactly the same year-end fundraising appeal?

Probably not. Yet I see nonprofits do this all the time. They export their entire donor database, write one fundraising email, send it to everyone, and hope for the best.

Here's a better approach. Divide your donors into a few manageable groups based on their giving history and relationship with your organization. You don't need expensive fundraising software or a complicated system to do this. Even a basic spreadsheet can help you be more intentional about your outreach.

Five Donor Groups to Consider

1. Major and mid-level donors

These supporters deserve personal attention. Pick up the phone, schedule a visit, or send a handwritten note. Talk about what their previous support has accomplished and invite them to consider another meaningful gift. For donors who use donor-advised funds, make sure they know your organization can accept those grants, if applicable.

2. Loyal annual donors

These are the people who have consistently supported your mission, sometimes for years. Make sure they know how much you appreciate that loyalty. Remind them what their gifts have made possible and invite them to renew their support.

3. Monthly donors

Your monthly donors are already demonstrating an ongoing commitment to your organization. Thank them for being there month after month, and consider inviting them to make an additional year-end gift. Just remember that these supporters are already giving. Don't make them feel like their regular contributions aren't enough.

4. Lapsed donors

Somewhere along the way, these supporters stopped giving. Maybe their circumstances changed. Maybe they became interested in another cause. Or maybe your organization simply stopped communicating with them. Whatever the reason, reach out and reconnect. A thoughtful message about the impact of their past support is a much better approach than making them feel guilty for not giving.

5. First-time donors

These donors are still getting to know your organization. Your first priority should be helping them feel appreciated and connected to your mission. Share the impact of their first gift and invite them to continue being part of your work.

You don't have to create five completely different fundraising campaigns, but you should make an effort to personalize your communications. Even small changes in your messaging can help donors feel recognized and valued.

And here's one more thing. If you haven't spoken to a major donor all year, please don't make your first conversation a request for money. Relationships need attention before you need something.

Your Action Steps

  • Review and update your donor database.
  • Divide donors into a few manageable groups.
  • Identify supporters who deserve personal outreach.
  • Tailor your campaign messages to each group.
  • Assign responsibility for donor communications.

Let AI Help You Personalize Your Outreach

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit development director. Help me create a year-end fundraising outreach strategy for [ORGANIZATION NAME].

Our fundraising goal is [AMOUNT] by December 31, and our campaign supports [PROGRAM OR NEED].

Our donor groups are: major donors ([NUMBER]), loyal annual donors ([NUMBER]), monthly donors ([NUMBER]), lapsed donors ([NUMBER]), and first-time donors from this year ([NUMBER]).

For each group, recommend the best communication method, an appropriate fundraising request with a suggested gift range, the most important message to communicate, and a realistic follow-up strategy.

Then tell me which group to contact first and why, and give me a simple timeline from now through December 31.

Our team is [NUMBER] staff and volunteers with about [HOURS] hours a week for fundraising, and we already use [EMAIL PLATFORM OR DONOR DATABASE]. Keep every recommendation practical for that capacity.

Do not invent information. Ask me questions if you need additional details.

AI can give you a starting plan, but you know your donors. Adjust the asks and the timing to match your real relationships. And keep donor names, contact information, and giving records out of any AI tool. Counts and general descriptions are enough.

Step 3: Give Your Board Something Specific to Do

November 5–11

Ah, board fundraising. One of my favorite topics, and one of the biggest headaches for nonprofit leaders everywhere.

Let me guess. You've told your board how important fundraising is. You've reminded them that they have a responsibility to support the organization. Maybe you've even included fundraising expectations in your board member agreement. And yet, when it's time to actually raise money, you hear crickets.

Here's something I've learned after years of working with nonprofit boards. Many board members aren't unwilling to help with fundraising. They're afraid of it.

They're uncomfortable asking their friends for money. They don't want to appear pushy, they're worried about being rejected, or they simply don't know what to say. And sometimes, we make the situation worse by telling them to "help with fundraising" without explaining exactly what that means.

So let's change that. Instead of giving board members a vague fundraising responsibility, give them a menu of specific activities they can choose from.

Ways Your Board Can Support Year-End Fundraising

  • Make a personally meaningful year-end donation.
  • Call five donors to thank them for their support.
  • Send personal emails to friends and colleagues who may be interested in the mission.
  • Introduce the organization to two potential supporters.
  • Share campaign posts with a personal message explaining why they serve on the board.
  • Help write handwritten thank-you cards.
  • Participate in donor appreciation activities.

Notice that not every activity involves asking someone for money. That's intentional. Thanking donors, making introductions, and sharing impact stories are all important fundraising activities, and they're often excellent starting points for board members who are uncomfortable making direct asks.

But here's the catch. You can't simply hand out a list at a board meeting and expect everything to magically happen. Ask each board member to select an activity, provide the tools they need, establish a deadline, and follow up. And when they participate, acknowledge their efforts.

Your goal should be to build a board that becomes increasingly comfortable and confident participating in fundraising, not one that dreads hearing the word.

Your Action Steps

  • Ask every board member to make a personally meaningful gift.
  • Create a menu of realistic fundraising activities.
  • Let board members choose how they'll participate.
  • Provide sample messages, scripts, and talking points.
  • Set deadlines and follow up on commitments.

Let AI Create Board Fundraising Scripts

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising consultant. Create three short, friendly scripts that nonprofit board members can use during our year-end fundraising campaign.

Our organization is [NAME], and we're raising [AMOUNT] by December 31 to support [PROGRAM OR NEED]. Our most important impact message is [SPECIFIC OUTCOME].

Please create:

1. A 60-second phone script for thanking a donor, plus a 20-second voicemail version. The thank-you call should not ask for another gift.

2. A personal email of no more than 150 words that a board member can send to friends and colleagues, with a clear invitation to give at [DONATION LINK].

3. A text message of no more than 40 words inviting someone to support our organization.

In each script, mark one or two spots where the board member can add a personal sentence about why they care. Use warm, conversational language that sounds natural, not scripted or pushy.

Do not invent facts. If you need more information, ask me first.

Remind your board members that they don't need to memorize anything. The most meaningful conversations usually happen when people simply speak from the heart about why they care.

Step 4: Write Your Campaign Before December Arrives

November 12–22

I'm going to make a suggestion that could save you a whole lot of stress. Write your fundraising emails before Thanksgiving.

Yes, before Thanksgiving. Not December 15. Not Christmas Eve. Before Thanksgiving.

I know you're busy, but imagine heading into December knowing your campaign emails are already written, your social media posts are scheduled, and your donation page has been tested. Wouldn't that be nice?

One of the biggest mistakes nonprofits make is treating their year-end fundraising campaign like a single event rather than an ongoing series of communications. They send an appeal, wait for donations, and maybe send another email if the response is disappointing.

Your donors need multiple opportunities to hear from you, understand the impact of your work, and make a gift. That doesn't mean you should flood their inboxes with the same message every other day. It means creating a thoughtful communication plan that gives each message a purpose.

A Simple Five-Email Fundraising Campaign

Email 1: Tell a compelling story. Introduce supporters to a real person, family, or community your organization serves. Help them understand the need and the difference their support can make.

Email 2: Show the impact. Explain what donations accomplish. If possible, connect different gift amounts to specific outcomes based on your actual program costs.

Email 3: Share your progress. Let donors know how the campaign is going and what remains to be accomplished. If you have a legitimate matching gift opportunity, this is a great time to share it.

Email 4: Send a friendly reminder. Keep this message short and focused. Revisit the need and remind supporters how they can help.

Email 5: Make your final year-end appeal. On December 31, send a clear message explaining that it's the last day of your campaign and inviting donors to participate.

As you develop these messages, remember to focus on the donor's role in making your work possible. Yes, your organization needs funding, but people give because they want to make a difference. Show them how they can do that.

Don't Forget Your Donation Page

While you're planning your campaign, I want you to do something that may seem obvious but is often overlooked. Pull out your phone and make a donation to your own organization.

Seriously. Go through the entire process and pay attention to the experience. Is your donation button easy to find? Does the page load quickly? Can donors complete their gifts without creating an account or filling out unnecessary information? Is monthly giving an option?

If making a donation feels like applying for a mortgage, you have some work to do.

You should also make sure your automated receipts are working properly and that someone is responsible for monitoring online donations throughout the campaign. The last thing you want is to discover on December 31 that your donation form stopped working three days earlier.

Your Action Steps

  • Draft your year-end fundraising appeal.
  • Prepare a series of fundraising emails.
  • Create and schedule social media posts.
  • Test your donation page on a mobile device.
  • Confirm that donation receipts are working.
  • Assign responsibility for monitoring campaign responses.

Let AI Help Write Your Fundraising Emails

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit fundraising copywriter. Help me write a five-email year-end fundraising campaign for [ORGANIZATION NAME].

Our fundraising goal is [AMOUNT] by December 31, and the money will support [PROGRAM OR NEED]. The emails will be signed by [NAME AND TITLE] and sent on or near these dates: [SEND DATES].

Our audience is [DONOR SEGMENT], and here is a real story we can share: [STORY].

Here are specific outcomes that donations can support: [IMPACT INFORMATION].

Match or deadline: [DETAILS, OR NONE]. Only mention a match or deadline if it is real.

Write five emails: 1. a story email, 2. a donor impact email that includes a short invitation to give monthly, 3. a campaign progress update with a clear placeholder for our real total raised, 4. a reminder written for people who did not open or respond to the earlier emails, and 5. a final December 31 appeal.

For each email, provide three subject line options under 50 characters, one preheader, a message of approximately 100 to 175 words, and a clear call to action linking to [DONATION LINK].

Use warm, conversational language, short paragraphs, and compelling but honest fundraising messages. Avoid jargon, guilt, and exaggerated claims. Do not invent facts, outcomes, or donor stories.

AI is a wonderful tool for getting past the blank page, but please don't copy, paste, and send without reviewing the content. Make sure it sounds like your organization and reflects the relationships you've worked so hard to build.

Step 5: Make Giving Tuesday Work for Your Nonprofit

December 1, 2026

Let's talk about Giving Tuesday. This year's Giving Tuesday falls on December 1, and it's a wonderful opportunity to encourage generosity, engage supporters, and introduce new people to your mission.

In fact, GivingTuesday reported that Americans donated approximately $4 billion on Giving Tuesday in 2025. That's an impressive demonstration of generosity, and it's easy to understand why nonprofits want to participate.

But here's something I want every nonprofit leader to hear. You do not have to create an entirely separate Giving Tuesday campaign.

Especially if you're a small nonprofit with limited staff and resources. You don't need to exhaust yourself trying to organize an elaborate 24-hour fundraising event just because other organizations are doing one.

Instead, consider using Giving Tuesday as the official kickoff for your year-end fundraising campaign. Share a compelling story, invite supporters to make a gift, ask board members to participate, and create some excitement around your fundraising goal.

If you have a major donor or local business willing to provide a matching gift, that's another great way to encourage participation. Just be sure the match is real, the terms are clear, and you explain exactly how it works.

Giving Tuesday is a great opportunity, but it's one day. Your year-end campaign is an entire season. Don't use up all your energy on December 1 and forget about the other 30 days.

Step 6: Don't Miss the Final Days of the Year

December 29–31

Here's something that surprises many nonprofit leaders. Some of your supporters are going to wait until the very last minute to make their year-end donations. Not because they don't care, but because they're busy, they're traveling, they're distracted, or they simply keep meaning to get around to it.

That's why the final days of December deserve special attention. According to M+R Benchmarks 2026, approximately 10% of annual online fundraising revenue in 2025 arrived during the final week of the year, with 4% arriving on December 31 alone.

If your nonprofit stops communicating after Christmas, you could be missing an important fundraising opportunity. Instead, plan a focused series of year-end reminders that make it easy for supporters to take action.

Your Final Three-Day Fundraising Plan

December 29: Send an email reminding supporters of your campaign goal, the progress you've made, and what their donation can accomplish.

December 30: Share another brief message with a compelling impact story or campaign update. Consider having board members personally reach out to supporters who may still want to participate.

December 31: Send your final appeal with a clear donation link and a straightforward reminder that your year-end campaign closes today.

During these final days, make sure someone is monitoring your online donation system and responding to donor questions. You should also be prepared to acknowledge donations promptly, especially larger gifts from donors who may appreciate a personal confirmation.

And please don't manufacture urgency. December 31 is already a legitimate campaign deadline. You don't need to invent a fake matching gift or pretend your programs are closing tomorrow.

Tell donors the truth about what you're trying to accomplish, where you stand, and how they can help. A compelling mission and an honest request are powerful fundraising tools.

Step 7: Please Don't Forget to Say Thank You

December through January

Can we talk about something that drives me a little crazy? Nonprofits work incredibly hard to get donations. They send emails, make phone calls, organize events, write appeals, and share stories. Then someone makes a gift, and what do they receive?

An automated tax receipt. That's it.

Please don't let that be your nonprofit. A tax receipt is not donor stewardship. It's documentation of a transaction, and while it's important, it's not the same as making someone feel genuinely appreciated.

When donors support your organization, they're telling you something important. They believe in your mission, they trust you to use their money wisely, and they want to be part of making something good happen. That's a relationship worth nurturing.

You don't need an elaborate donor appreciation program to make people feel valued. Sometimes a heartfelt phone call, a handwritten note, or a personal email can make a bigger impression than an expensive recognition event.

Simple Ways to Thank Your Donors

  • Send a warm, personal thank-you message promptly after receiving a gift.
  • Ask board members to make donor appreciation calls.
  • Personally contact major donors within 48 hours whenever possible.
  • Share your campaign results and celebrate what donors helped accomplish.
  • Provide meaningful updates about the impact of their support.
  • Continue communicating throughout the year, not just when you need another donation.

And please pay special attention to your first-time donors. You worked hard to introduce these people to your organization, so don't disappear after they make their first gift.

Help them feel connected to your mission, show them how their support is making a difference, and continue building the relationship. When the time is right, you can invite them to consider becoming monthly donors.

Because sustainable fundraising isn't about constantly finding new people to ask for money. It's also about taking good care of the people who already believe in what you're doing.

Let AI Help Create Your Donor Follow-Up Plan

AI Assist: Copy and Paste This Prompt

Act as an experienced nonprofit donor stewardship specialist. Help me create a realistic 90-day donor follow-up plan for our year-end fundraising campaign.

Our organization is [NAME], and our campaign supports [PROGRAM]. We define a major donor as someone who gave [AMOUNT] or more.

Create separate strategies for first-time donors, returning donors, major donors, and monthly supporters.

Include thank-you communications, donor appreciation activities, opportunities to share real impact, and appropriate invitations for future giving. Recommend what should happen within 48 hours, 30 days, 60 days, and 90 days of each gift. For each action, tell me who should do it, such as staff, the executive director, or a board member.

The first two touches after a gift should be gratitude only, with no new ask. Invite one-time donors to give monthly only after they have heard from us at least twice.

Keep the plan manageable for a small nonprofit team with [NUMBER] staff members, [NUMBER] board members, and about [HOURS] hours a week for stewardship. We use [EMAIL PLATFORM OR DONOR DATABASE].

Present the plan as a short checklist for each group. Do not invent impact or results. Ask me questions if you need additional details.

Use this as a starting plan, then add the personal details only you know about each donor. A thank-you that sounds like you will always beat one that sounds like a template.

Your 10-Week Year-End Fundraising Checklist

Feeling a little overwhelmed? Don't be. You don't have to accomplish everything at once, and you certainly don't have to do it all yourself.

The key is to break your campaign into manageable activities, put them on the calendar, and make sure someone is responsible for getting them done.

WhenWhat to Do
October 22 to 28Set your fundraising goal and develop your campaign message.
October 29 to November 4Segment donors and identify personal outreach opportunities.
November 5 to 11Get your board involved and assign specific fundraising activities.
November 12 to 22Write appeals, emails, and social media posts. Test your donation page.
November 23 to 30Schedule communications and prepare for your campaign launch.
December 1Launch your Giving Tuesday or year-end fundraising campaign.
December 2 to 20Share impact stories, connect with donors, and continue making asks.
December 21 to 28Thank donors, share campaign progress, and prepare your final appeals.
December 29 to 31Make your final fundraising push.
JanuaryThank supporters, report results, and strengthen donor relationships.

I encourage you to share this checklist with your staff and board. Assign names to tasks, set realistic deadlines, and review your progress each week.

Remember, a simple fundraising plan that actually gets implemented is far more valuable than an elaborate strategy that sits in a folder somewhere.

Five Year-End Fundraising Mistakes I Want You to Avoid

Before we wrap up, let's talk about a few common mistakes that can cost nonprofits valuable donations. I've seen organizations make every one of these mistakes, and the good news is that they're all preventable.

1. Waiting until December to get started. I know you're busy, but the longer you wait, the fewer opportunities you have to connect with your supporters. Even if you can't accomplish everything on this list, start with the most important activities and build from there.

2. Making your entire appeal about your nonprofit. Your donors already know your organization needs money. What they really want to understand is why their support matters. Show them the difference they can make and give them a reason to feel excited about participating.

3. Forgetting about your current donors. Please don't spend all your energy trying to attract new donors while your loyal supporters feel ignored. Your existing donors have already demonstrated their commitment, and those relationships deserve continued attention.

4. Expecting your board to fundraise without guidance. If you want board members to participate, give them clear expectations, practical tools, and activities that match their comfort levels. Help them become successful fundraising partners rather than assuming they already know what to do.

5. Going silent after donations arrive. Your year-end campaign may end on December 31, but your relationships with donors shouldn't. A thoughtful stewardship plan helps turn one-time gifts into lasting support.

Frequently Asked Questions About Year-End Fundraising

When should nonprofits start planning their year-end fundraising campaigns?

Ideally, nonprofits should begin planning in September so they have enough time to set goals, prepare donor communications, involve their boards, and organize their campaigns. But if you're reading this in late October, you're not too late. Start with your fundraising goal, identify your donor audiences, and create a simple calendar outlining what needs to happen between now and December 31.

How much of annual fundraising happens at the end of the year?

According to M+R Benchmarks 2026, nonprofits received approximately 37% of their annual online fundraising revenue in December 2025, with 10% arriving during the final week of the year. Results vary by organization and fundraising channel, but the data demonstrates why December is such an important month for many nonprofits.

What's the best day to send a year-end fundraising appeal?

There isn't one perfect day that works for every nonprofit. Giving Tuesday and the final days of December are important fundraising opportunities, but your results will depend on your donors, messaging, and communication strategy. Rather than relying on a single email, develop a series of thoughtful appeals that give supporters multiple opportunities to participate.

How many year-end fundraising emails should we send?

There's no magic number, but five thoughtfully planned emails between Giving Tuesday and December 31 can be a reasonable starting point for many nonprofits. Each message should have a purpose, whether that's sharing an impact story, providing a campaign update, or making a final appeal. Pay attention to how your audience responds and adjust your communication frequency accordingly.

Do we have to participate in Giving Tuesday?

Absolutely not. Giving Tuesday is an opportunity, not an obligation. If your organization doesn't have the capacity to organize a separate campaign, consider using December 1 as the kickoff for your overall year-end fundraising efforts. The important thing is choosing a strategy that makes sense for your organization and its resources.

Can we use AI to help with our year-end fundraising campaign?

Absolutely! AI can help you brainstorm campaign ideas, develop fundraising messages, create donor communications, and organize your campaign calendar. Just remember that AI is a tool, not a replacement for your experience and relationships. Review everything for accuracy, avoid sharing confidential donor information, and make sure your final communications reflect your organization's authentic voice. For more ready-to-use prompts, see 5 AI Prompts Every Nonprofit Fundraiser Should Be Using.

What if our nonprofit has a very small staff and almost no marketing budget?

Keep it simple and focus on what matters most. Choose one clear fundraising goal, connect personally with your existing supporters, involve your board, and create a manageable communications plan. You don't need an elaborate campaign to be effective. Sometimes a thoughtful email, a meaningful phone call, or a handwritten note can make a tremendous difference.

What if we don't reach our year-end fundraising goal?

First, don't panic. Review your results and look at what worked, what didn't, and what you can improve next year. Be transparent with your supporters about what you accomplished, and continue thanking the people who contributed. A missed fundraising goal doesn't erase the generosity of your donors or the impact of the money you did raise. Use the experience to build a stronger campaign next year.

One Final Thought: You Don't Need a Perfect Campaign

I've worked with enough nonprofits to know how easy it is to get caught up in everything you think you're supposed to be doing. You see what larger organizations are doing, compare their fundraising campaigns to yours, and start worrying that you don't have enough staff, money, or time to compete.

But here's what I want you to remember. Your nonprofit has something far more important than a fancy fundraising campaign. You have a mission that matters, people whose lives are better because your organization exists, and supporters who want to be part of making that work possible.

Your job is to connect those three things.

That means telling compelling stories, making clear fundraising requests, engaging your board, and showing donors how much their support matters. It also means having a plan and following through, even when things get busy.

You don't need to do everything. You just need to do the right things, consistently and well.

So take this 10-week fundraising plan, put the dates on your calendar, and start having conversations with the people who believe in your mission. Don't wait until everything is perfect, because let's face it, in the nonprofit world, there's always something else that needs your attention.

December 31 will be here before you know it. Let's make these next ten weeks count!

Ready to get started? Share this year-end fundraising plan with your staff and board, choose your first three action steps, and get moving. Your next successful fundraising campaign starts with the decisions you make today.

Nonprofit Grants For Education And Youth Services

Nonprofit Weekly Grant Roundup – This week we’re focusing on programs for education and youth services. Every week, we gather the latest grant opportunities so you don’t have to. Whether you're looking for funding for programs, operations, or special projects, this list is designed to help you stay on top of what’s available.

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

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National Alliance for Children’s Grief

Provides grants to nonprofits expanding school-based bereavement programming so grieving children can receive support in their school communities. Must file an eligibility form by November 20, 2026 prior to application.

Deadline: November 30, 2026

https://nacg.org/grants/grief-reach/

 

JAMS Foundation/Association for Conflict Resolution

Provides support to programs advancing school-based conflict resolution approaches that help students and school personnel address conflict and reduce stressors affecting student mental health.

Deadline: January 8, 2027

https://www.jamsadr.com/acr

 

KidsGardening Youth Garden Grants

Supports nonprofits and other youth-served organizations to create and maintain gardens where kids learn, grow, and connect with their communities.

Deadline: December 11, 2026

https://kidsgardening.org/grants/grant-opportunities/youth-garden-grant/

 

Office of Juvenile Justice and Delinquency Prevention

Two programs:

1) Offers grants to community-based programs serving youth with substance use or co-occurring mental health and substance use disorders, aiming to improve access to treatment and prevent reoffending.

Deadline: November 16, 2026

https://www.grants.gov/search-results-detail/364040

 

2) Provides funding to support violent crime reduction strategies and strengthen community efforts to help children exposed to violence in the U.S.

Deadline: November 16, 2026

https://www.grants.gov/search-results-detail/364056

 

Max and Victoria Dreyfus Foundation

Supports U.S. nonprofits for which a relatively small amount of funding will make a large difference. The Foundation supports educational and skills-training programs for youth and persons with disabilities; cultural and performing arts programs; and other community-based organizations and programs. 

Deadline: November 10, 2026 (for Spring 2027 grant awards)

https://www.mvdreyfusfoundation.org/

 

Cisco

Provides first-time grants up to $100,000 to nonprofits for innovative, technology-enabled programs that advance education, economic opportunity, crisis response, or climate resilience for economically underserved communities.

Deadline: Rolling

https://www.cisco.com/site/us/en/about/purpose/community-resilience/investments/global-impact-cash-grants.html

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Donor Retention Strategies: How Nonprofits Can Keep More Donors

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Nonprofits spend a ridiculous amount of time trying to find new donors. They hold events, send appeals, post constantly on social media, apply for grants, and ask board members to introduce them to people with money.

Meanwhile, the people who have already donated are quietly walking out the back door.

According to the Fundraising Effectiveness Project, overall donor retention reached just 43.3% in 2025. That means nonprofits are losing more than half of their donors from one year to the next. Even though charitable dollars increased, the total number of donors continued to decline.

Think about that for a moment. You worked hard to get someone’s attention. You convinced them that your mission mattered, and they trusted you enough to make a gift.

Then, in many cases, they received an automated receipt, a generic thank-you email, and another request for money a few months later. And we wonder why they did not give again.

Getting the First Gift Is Only the Beginning

A first-time donation is not the end of the fundraising process. It is the beginning of a relationship.

The donor has raised their hand and said they care about the work, believe the mission matters, and are willing to help. Your nonprofit’s job is to show that person that their trust was well placed.

Unfortunately, many organizations treat donors like transactions instead of people. The gift is processed, recorded, deposited, and forgotten. Then the organization moves on to finding the next donor.

That is not a fundraising strategy. It is a revolving door.

Why Donors Stop Giving

There are many reasons someone may not donate again. Their financial situation may change, they may move, or their priorities may shift. You cannot control everything.

However, donors also disappear because the nonprofit gave them no compelling reason to stay connected.

They Were Not Thanked Quickly

A delayed thank-you sends a message, whether you intend it or not. It tells the donor that their gift was not especially important.

Every donor should receive an immediate acknowledgment, followed by a more personal thank-you whenever possible, especially for first-time donors. A thank-you does not need to be elaborate. It needs to be prompt, sincere, and connected to the impact of the gift.

The Thank-You Was All About the Organization

Many donor messages focus almost entirely on the organization.

“We are pleased to announce…”

“Our organization has been serving the community for…”

“We are proud of our programs…”

That information may be important, but where is the donor in the message?

Strong donor communication makes the donor part of the story. Instead of only explaining what your organization did, show what the donor helped make possible. Phrases such as “You helped provide,” “Because of your support,” and “Your gift made it possible” help donors see their role in the mission.

The donor should not feel like an observer. They should feel like a partner.

They Never Heard What Happened Next

Donors want to know that their gifts mattered. They do not need a 30-page annual report, but they do need regular, understandable updates that connect their support to real work.

Tell them about the family that received help. Show them the students who participated. Explain how many meals were distributed. Share what changed because people chose to give.

Do not make donors hunt through your website to figure out whether their donation accomplished anything. Tell them clearly and regularly.

Every Communication Asked for More Money

Imagine hearing from a friend only when they need a favor. Eventually, you would stop answering.

The same principle applies to donors. When every email contains a donation request, event ticket, sponsorship opportunity, or urgent appeal, donors start to feel like walking wallets.

Some donor communications should simply inform, thank, inspire, or invite. Not every interaction should come with another request for money.

Nobody Made the Relationship Personal

Your donor database may contain hundreds or thousands of names, but donors are still individual people.

Use their names. Pay attention to what they supported. Note whether they attended an event, volunteered, or gave in honor of someone. Call donors occasionally, send a handwritten note, or ask why they decided to support your organization.

You do not need to personally call every person who gives $10, but you should create opportunities for donors to feel recognized as human beings, not entries on a spreadsheet.

Your Donor Thank-You Is Not a Retention Strategy

Sending a receipt and a thank-you email is important, but it is also the bare minimum.

Donor retention requires a plan for what happens after the thank-you. Without a plan, stewardship gets pushed aside by the next grant deadline, event, board meeting, emergency, or crisis. Then six months pass, and the donor hears nothing until the next appeal.

Create a simple follow-up process that your organization can realistically maintain.

A Simple 90-Day Donor Follow-Up Plan

You do not need complicated software or a large development department to build better donor relationships. Start with a basic 30-, 60-, and 90-day plan.

Immediately After the Gift

Send an automatic receipt right away. Within two business days, send a warm thank-you message that explains what the gift will help accomplish.

For significant gifts, first-time donors, or longtime supporters, add a personal call, handwritten note, or message from a board member.

Within 30 Days

Send an impact update. This could be a short story, photo, video, client quote, program update, or behind-the-scenes look at the work.

Do not ask for another donation. The goal is to show the donor that something is happening because they chose to help.

Within 60 Days

Invite the donor to engage in another way. Ask them to attend a program tour, volunteer, watch a short video, respond to a question, follow your social media page, or read a helpful article.

Engagement deepens the relationship, even when it does not involve another gift.

Within 90 Days

Share another meaningful result and remind the donor that they are part of the mission. You can also ask for feedback with a few simple questions:

“What inspired you to support our work?”

“What would you like to learn more about?”

“Which part of our mission matters most to you?”

Donors are far more likely to stay connected when they believe the organization cares about what they think.

Five Signs You Have a Donor Retention Problem

Your organization may have a donor retention problem if you do not know your retention rate, most donors only hear from you when you need money, first-time donors receive the same communication as everyone else, your thank-you messages focus more on the organization than the donor, or you spend more time discussing donor acquisition than donor stewardship.

The first warning sign is especially important. If you do not know how many donors gave last year and gave again this year, you cannot tell whether your donor relationships are getting stronger or weaker.

Start tracking it.

A simple donor retention calculation is:

Number of last year’s donors who gave again this year ÷ total number of donors last year × 100

For example, if 100 people donated last year and 45 of them gave again this year, your donor retention rate is 45%.

You do not need a fancy dashboard to get started. A spreadsheet will do.

Do Not Wait Until You Need Money

One of the worst times to begin building donor relationships is when your organization desperately needs money.

When a funding gap appears, nonprofits often panic. Suddenly, donors receive more emails, board members are told to start calling people, social media posts become urgent, and everyone is asked to share the campaign.

Strong fundraising is not built during the emergency. It is built during the months when you thank people, communicate impact, answer questions, and help donors feel connected to the work.

Donor retention is not about manipulating someone into giving again. It is about doing a better job of communicating, building trust, and showing people that their support matters.

Before You Chase Another Donor

Of course, your nonprofit needs new donors. Every organization does.

But before you launch another campaign, buy another mailing list, host another event, or complain that your board is not introducing you to enough wealthy people, take a hard look at the donors you already have.

How many received a personal thank-you? How many know what their gift accomplished? How many have heard from you without being asked for money? How many would say they feel like part of your mission?

Your nonprofit may not have a donor shortage. You may have a donor relationship problem.

Finding new donors takes time, energy, and money. Keeping the people who already believe in your mission may be one of the smartest fundraising investments you can make.

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Nonprofit Grants For Housing And Workforce Development

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Administration for Children and Families

Two funding opportunities:

1) The Street Outreach Program provides funding to support street-based services for runaway, homeless, and street youth facing risks of sexual abuse, exploitation, prostitution, and human trafficking.

Deadline: August 17, 2026

https://www.grants.gov/search-results-detail/362088

2) The Basic Center Program supports runaway and homeless youth by providing temporary shelter, counseling, and community-based services designed to address their immediate needs.

Deadline: August 17, 2026

https://www.grants.gov/search-results-detail/362071

 

DWF Foundation

Supports nonprofits that create an impact in homelessness, health and well-being, employability, environment and sustainability, and education.

Deadline: September 30, 2026

https://dwfgroup.com/en/about-us/dwf-foundation

(If you can't access, please copy and paste the link in a separate tab or different browser.)

 

Department of Housing and Urban Development

Supports programs that address housing-related environmental health and safety hazards in low-income homes through a comprehensive and coordinated approach.

Deadline: August 31, 2026

https://www.grants.gov/search-results-detail/362368

 

GitLab Foundation

The Powering Economic Opportunity Fund supports employer partnerships that strengthen work-based learning and improve job quality for workers in energy, infrastructure, and advanced manufacturing sectors.

Deadline: August 12, 2026

https://www.gitlabfoundation.org/powering-economic-opportunity

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DanPaul Foundation

Provides grants to nonprofits for programs that directly serve the health, education, development, and welfare of youth, including homelessness, child advocacy, and more.

Rolling Deadline

http://www.danpaulfoundation.org/grant-funding-guidelines

 

Cisco

Focuses on social investment areas, including shelter, water, food, and disaster relief; education; economic empowerment; and climate impact and regeneration. Cisco’s Technology Grant Program enables partners to make use of networking and communications technology to create a memorable impact.

Rolling Deadline

https://www.cisco.com/c/en/us/about/csr/community/nonprofits/product-grant-program.html#~overview

 

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Nonprofit Funding Opportunities For Community Services And Well-Being

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

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UEFA Foundation

Supports initiatives that improve the lives of vulnerable children through sport, education, development, and humanitarian support.

Deadline: August 3, 2026

https://uefafoundation.org/general-information/call-for-projects-2/

 

Pulitzer Center

Supports investigative, data-driven journalism projects that focus on gender equality and empowerment by highlighting the challenges, resilience, leadership, and experiences of women and girls.

Rolling Deadline

https://pulitzercenter.org/grants-fellowships/opportunities-journalists/gender-equality-grant

 

Administration for Community Living

Supports expanding and improving the delivery of legal services to older adults, developing public-private partnerships, supporting legal assistance services, and ensuring measurable and sustainable improvements in legal service delivery.

Deadline: August 25, 2026

https://www.grants.gov/search-results-detail/360511

 

Internet Society Foundation

Supports nonprofits working to strengthen the public-interest cybersecurity ecosystem and protect vulnerable communities from growing digital threats through sustainable cybersecurity solutions.

Deadline: August 4, 2026

https://www.isocfoundation.org/grant-programme/common-good-cyber-fund/

 

Learning Disabilities Foundation

Supports charitable, scientific, literary or educational purposes or the identification, ongoing evaluation, education of and services for adults (and children) with learning disabilities.

Deadline: September 15, 2026

https://www.ldfamerica.org/grant-guidelines.html

 

T-Mobile

The Hometown Grants Program supports community projects in small towns, villages, and territories across the U.S. T-Mobile awards up to $50,000 for shovel-ready projects that foster local connections, such as technology upgrades, outdoor spaces, the arts, and community centers. Quarterly deadlines.

Deadline: September 30, 2026

https://www.t-mobile.com/brand/hometown-grants

 

W. K. Kellogg Foundation

Supports communities, children, and families as they strengthen and create conditions that propel vulnerable children to achieve success. Funding priorities include programs focused on thriving children, working families, and building equitable communities. Submit letter of inquiry.

Rolling Deadline

www.wkkf.org

 

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Nonprofit Grants For The Environment And Animal Welfare

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

 

National Institute of Food and Agriculture

Supports nonprofits that help military veterans transition into agriculture by providing education, training and employment opportunities while also benefiting military families in rural America.

Deadline: July 31, 2026

https://www.grants.gov/search-results-detail/363139

 

Earth Rising Foundation

Supports bold nonprofit initiatives that advance climate action, raise awareness about the climate crisis, and promote a just and sustainable future. Various programs available.

Deadline: July 31, 2026

https://earthrisingfoundation.org/apply

 

Purpose Earth

Supports purpose-driven organizations developing projects that create positive environmental, community, and cultural impact, including efforts that address environmental degradation, protect or restore natural resources, and provide solutions for climate change.

Deadline: August 10, 2026

https://www.purposeearth.org/apply-for-a-grant

 

Cold Noses Foundation

Funds special projects relating to the humane treatment of animals, finding homes and non-lethal alternatives to euthanasia, veterinary care for needy families or organizations, and humane education.

Deadline: July 31, 2026

https://www.coldnosesfoundation.org/grant-guidelines

 

Glide Foundation

Supports animal protection organizations, such as the Humane Society, SPCA, and rescue organizations; land, preservation, and wildlife conservancy groups; and nonprofits committed to agricultural purposes. Priority given to California nonprofits.

Deadline: August 15, 2026

https://www.glidefoundation.org/grants.html

 

Quadratec

Supports nonprofit initiatives to benefit our environment, including trail improvements, litter prevention, park beautification, community environmental efforts, and more.

Deadline: October 30, 2026

https://www.quadratec.com/page/quadratec-cares-grant-program

 

Petfinder Foundation

Provides emergency funding to animal welfare organizations impacted by natural disasters such as hurricanes, floods, wildfires, or other catastrophic events. Funds can be used for evacuation, temporary sheltering, supplies, and recovery efforts.

Rolling Deadline

https://petfinderfoundation.org/grant/disaster/

 

Yamaha

Support projects that improve, expand, and maintain safe, responsible, and sustainable access to public lands for motorized off-road vehicle recreation in the U.S.

Deadline: September 30, 2026

https://yamahaoai.com/

 

 

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Grant Funding For Disability Services And Inclusion

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Administration for Community Living

The National Institute on Disability, Independent Living, and Rehabilitation Research is supporting research and innovation aimed at improving community living, independence, and participation outcomes for people with disabilities.

Deadline: July 29, 2026

https://www.grants.gov/search-results-detail/360525

 

Internet Society Foundation

Supports nonprofits working to strengthen the public-interest cybersecurity ecosystem and protect vulnerable communities from growing digital threats through sustainable cybersecurity solutions.

Deadline: August 4, 2026

https://www.isocfoundation.org/grant-programme/common-good-cyber-fund/

 

Learning Disabilities Foundation

Supports charitable, scientific, literary or educational purposes or the identification, ongoing evaluation, education of and services for adults (and children) with learning disabilities.

Deadline: September 15, 2026

https://www.ldfamerica.org/grant-guidelines.html

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The Standard Foundation

Funds nonprofits that provide support, training and rehabilitation to individuals and families facing significant challenges. Focus areas include Disability and Empowerment, Healthy Communities, Education, and more. Prioritizing applications from numerous communities as listed on website.

Rolling Deadline

https://www.standard.com/get-to-know-standard/community-impact/apply-funds

 

Sachs Family Foundation

Supports efforts designed to strengthen the economic base of low income, disadvantaged communities. Priority given to nonprofits with an established record of increasing economic and educational opportunities in both low-income, inner-city neighborhoods, as well as in rural areas.

Rolling Deadline

https://www.sachsfamilyfoundation.org/applications

 

Max and Victoria Dreyfus Foundation

Supports nonprofits for which a relatively small amount of funding might make a large difference. The Foundation supports educational and skills-training programs; schools and hospitals; museums, cultural and performing arts programs; and other community-based organizations and programs. 

Deadline: November 10, 2026

https://www.mvdreyfusfoundation.org/

 

ProLiteracy

The Literacy Opportunity Fund supports the needs of U.S. nonprofits that are doing direct work in literacy with adult students. Funded by the Nora Roberts Foundation; grants awarded quarterly.

Next Deadline: October 1, 2026

https://www.proliteracy.org/Literacy-Opportunity-Fund

 

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What Nonprofits Should Stop Doing During the Second Half of the Year

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Nonprofit Sustainability

Halfway through the year, most nonprofit leaders startasking the same question:

What else do we need to do?

More fundraising. More outreach. More events. More board engagement. More grant applications. More social media. More everything.

But the better question is not always, “What else should we add?”

Sometimes the better question is:

What do we need to stop doing so we can actually make progress?

Because here is the truth: many nonprofits are not struggling because they lack effort. They are struggling because they are spending too much time on things that are draining capacity, confusing priorities, and producing very little return.

The second half of the year is not the time to pile more onto an already overloaded team. It is the time to get honest about what is working, what is not, and what needs to be reduced, reassigned, or stopped completely.

Here are seven things nonprofits should seriously consider stopping during the second half of the year.

1. Stop Treating Everything Like A Priority

If everything is important, nothing is.

Nonprofit leaders are often carrying too many priorities at once. A fundraising campaign. A new program idea. A board initiative. A gala. A grant deadline. A newsletter. A strategic plan. A community partnership. A website update. And somehow, all of it is labeled “urgent.”

That is not strategy. That is survival mode with a calendar invite.

The second half of the year requires focus. Not because other things do not matter, but because your team only has so much time, energy, and decision-making capacity.

·      What are the three most important outcomes we need by the end of the year?

·      What work directly supports those outcomes?

·      What work is simply making us look busy?

Then make the hard call.

Some things may need to wait. Some may need to be simplified. Some may need to be removed entirely.

Your mission does not need you exhausted. It needs you focused.

2. Stop Chasing Grants That Do Not Fit

Grant money can be wonderful. Grant chasing? Not so much.

Too many nonprofits spend hours, days, and sometimes weeks trying to force themselves into grant opportunities that are not a strong fit.The funder priorities are off. The geography is wrong. The program requirements are unrealistic. The reporting burden is too heavy. The award amount is too small for the work involved.

But the organization applies anyway because “we need the money.”

That is how nonprofits end up exhausted, frustrated, and stuck in a funding cycle that does not actually support their mission.

During the second half of the year, be more selective.

·      Does this grant clearly align with our mission and programs?

·      Can we realistically meet the requirements?

·      Is the potential award worth the time it will take to apply and report?

·      Would this funding strengthen our work or distract from it?

Not every grant opportunity is an opportunity.

Some are a trap dressed up as funding.

3. Stop Letting Your Board Stay Vague

If your board members do not know what you expect from them, do not be surprised when they do very little.

Many boards are not failing because people do not care. They are failing because expectations are unclear, inconsistent, or never directly stated.

Board members are told to “help with fundraising,” but no one explains what that actually means. Are they expected to give? Open doors?Thank donors? Attend events? Invite people to learn more? Share contacts? Help with sponsorships?

Vague expectations create vague participation.

The second half of the year is a good time to reset board expectations before year-end fundraising begins.

Instead of saying, “We need the board to be more engaged,” get specific.

Try this: “Between now and December 31, every board member will be asked to do three things: make a personally meaningful gift, thank atleast five donors, and introduce one new person to the organization.”

That is clear. That is measurable. That is doable.

Your board cannot meet expectations they do not understand.

4. Stop Hosting Events That Drain More Than They Raise

Events can be powerful.

They can build community, attract new donors, raise money, and create visibility.

They can also quietly eat your entire staff alive.

Not every event is worth repeating just because you havealways done it. If an event requires months of planning, burns out your team,barely breaks even, and does not lead to deeper donor relationships, it may betime to ask a very uncomfortable question:

Why are we still doing this?

Tradition is not a strategy.

Before committing to another event, look at the real numbers:

·      How much money did it actually raise after expenses?

·      How much staff time did it require?

·      Did it bring in new donors?

·      Did those donors give again?

·      Did the event strengthen relationships or just fill a room?

·      Could the same results be achieved another way?

Some events are worth improving. Some are worth scaling back. Some need to be retired with gratitude and a firm goodbye.

The goal is not to host more events. The goal is to raise more money, build stronger relationships, and advance the mission.

If the event is not doing that, it deserves a hard look.

5. Stop Posting On Social Media With No Strategy

Posting just to post is not marketing. It is digital noise.

Many nonprofits feel pressure to be visible online, so they throw up random posts whenever they have time. A flyer here. A quote there. A blurry event photo. A last-minute donation request. A national holiday graphic that has nothing to do with their actual work.

Then they wonder why people are not engaging.

Social media should help people understand who you are, what you do, why it matters, and how they can be part of it.

That does not happen by accident.

During the second half of the year, stop posting without a purpose.

Every post should connect to at least one goal:

·      Build trust

·      Show impact

·      Educate your audience

·      Thank supporters

·      Invite action

·      Tell a story

·      Drive traffic to your website or donation page

You do not need to post constantly. You need to post clearly.

A small number of strong, consistent posts will do more for your nonprofit than a flood of random content that leaves people confused.

6. Stop Doing Work No One Owns

One of the biggest time drains in nonprofits is work that technically belongs to everyone, which usually means it truly belongs to no one.

The donor follow-up. The board packet. The thank-you calls.The sponsorship outreach. The volunteer communication. The grant reporting calendar. The website updates. The email list cleanup.

Everyone agrees it matters. No one is clearly responsible.So it either does not happen, happens late, or lands on the same overworked person every single time.

That is not a workflow. That is a slow-motion mess.

For the second half of the year, clarify ownership.

For every major task, ask:

·      Who owns this?

·      What is the deadline?

·      What does done look like?

·      Who needs to be informed?

·      What happens if it does not get completed?

This is not about micromanaging. It is about reducing confusion.

Clear ownership protects time, reduces resentment, and makes follow-through much easier.

7. Stop Confusing Busy With Effective

Nonprofit people are some of the busiest people on earth. But busy is not the same as effective.

A full calendar does not mean you are making progress. A long task list does not mean you are moving the mission forward. A packed meeting schedule does not mean decisions are being made.

Sometimes being busy becomes a hiding place.

It keeps people moving, but not necessarily advancing.

The second half of the year is the perfect time to ask:

·      What work is producing real results?

·      What work takes a lot of time but creates very little impact?

·      What meetings could be shortened, combined, or eliminated?

·      What reports are being created that no one reads?

·      What tasks exist only because “we have always done it this way”?

This is where nonprofit leaders have to be brave.

Because stopping something can feel risky. It can disappoint people. It can disrupt routines. It can make people uncomfortable.

But continuing to do work that drains your organization is also risky.

It costs time. It costs money. It costs morale. It costs momentum.

And eventually, it costs impact.

A Simple Mid-Year Reset Exercise

Before the second half of the year gets away from you, set aside one hour with your leadership team, staff, or board officers and answer these questions:

1.        What are the three most important outcomes we need by December 31?

2.        What activities are directly helping us get there?

3.        What activities are draining time without producing meaningful results?

4.        What needs to be reduced?

5.        What needs to be reassigned?

6.        What needs to stop completely?

7.        What will we commit to protecting for the rest of the year?

Do not overcomplicate it.

You do not need a 40-page plan. You need an honest conversation and a few clear decisions.

Want to make that conversation easier? The free Nonprofit Mid Year Reset Worksheet walks you through a simple mid-year reset so you can review your priorities, audit where your time is going, and decide what to keep, reduce, reassign, or stop.

Download it HERE.

Final Thought

The second half of the year does not have to be a frantic sprint fueled by caffeine, panic, and wishful thinking.

It can be a reset.

It can be a chance to focus your energy, protect your team, strengthen your fundraising, and stop pouring time into things that are not serving your mission.

Your nonprofit does not need to do everything.

It needs to do the right things well.

And sometimes the smartest move you can make is not adding one more thing.

It is finally giving yourself permission to stop.

Ready to protect your time, focus your team, and stop doing work that is not moving the mission forward?

Download the free Nonprofit Mid Year Reset Worksheet and use it to reset your priorities for the second half of the year.

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Frequently Asked Questions

What should nonprofits review during a mid-year reset?

Nonprofits should review their goals, fundraising activities, board engagement, staff capacity, programs, events, meetings, andc ommunications. The point is not to judge everything harshly. The point is to ask what is working, what is draining time, and what needs to be adjusted before the end of the year. A good mid-year reset should help your nonprofit decide what to keep, reduce, reassign, or stop.

How do we know what our nonprofit should stop doing?

Start by looking at the activities that take a lot of time but produce little return. These may include meetings with no clear decisions, events that barely raise money, grant applications that are not a strong fit,reports no one uses, or social media posts with no strategy. Ask one simple question: Is this helping us reach our most important goals before December 31? If the honest answer is no, it may be time to stop, simplify, or reassign it.

Is stopping a program or event a sign of failure?

No. Stopping something is not always failure. Sometimes it is leadership. Nonprofits often continue programs, events, or activities because they have always done them, not because they are still effective. If something no longer serves the mission, drains the team, or takes resources away from higher-impact work, it deserves a serious review. The goal is not to do everything. The goal is to do the right things well.

How can nonprofits reduce staff burnout during the second half of the year?

One of the best ways to reduce burnout is to stop adding new work without removing something else. Nonprofit staff are often expected to absorb more tasks, more events, more meetings, and more urgent requests without any real capacity discussion. To reduce burnout, leaders should clarify priorities, cut unnecessary meetings, assign clear ownership, protect focus time, and stop work that is not producing meaningful results. Your team does not need more motivational speeches. They need fewer unnecessary fires.

What should nonprofit boards do during a mid-year reset?

Boards should review their own role in helping the organization reach its year-end goals. This may include making personal gifts, thanking donors, opening doors, supporting sponsorship outreach, attending events, reviewing financial progress, or helping with the year-end campaign.The key is clarity. Board members need specific expectations, not vague reminders to “be more engaged.” A strong mid-year reset gives board members clear, practical actions they can take before December 31.

How often should nonprofits review what they need to stop doing?

At minimum, nonprofits should review this twice a year: once at mid-year and once during year-end planning. However, the healthiest organizations make this a regular leadership habit. Any time your team feels overwhelmed, stretched too thin, or unclear about priorities, it is time to ask: What are we doing? Why are we doing it? Is it still worth it? What needs to stop?

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Grant Funding For Economic Opportunities And Community Support

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Bob Woodruff Foundation

Provides grants to help close the gap between what veterans and service members need and the resources available to them. Grantees work to address these critical issues and make an impact in the lives of those who have served.

Rolling Deadline

https://bobwoodrufffoundation.org/our-partners/veteran-serving-organizations/grants-for-organizations/

 

Community-Oriented Policing Services

Provides funding to support and expand mental health and wellness services for law enforcement officers and their families.

Deadline: July 30, 2026

https://www.grants.gov/search-results-detail/362726

 

Nasdaq Foundation

Focuses on expanding economic opportunity and financial empowerment in underserved communities through workforce development, entrepreneurship, financial literacy, investor education, and access to capital initiatives.

Deadline: Letters of Intent Due July 31, 2026

https://www.nasdaq.com/nasdaq-foundation

 

Truist Foundation

Supports nonprofits focused on building career pathways to economic mobility or strengthening small businesses.

Next Deadlines: July 31 and November 30, 2026

 https://www.truistfoundation.org/grant-application

 

Glide Foundation

Supports animal protection organizations, such as the Humane Society, SPCA, and rescue organizations; land, preservation, and wildlife conservancy groups; and nonprofits committed to agricultural purposes. Priority given to California nonprofits.

Applications Accepted May 15 to August 15, 2026

https://www.glidefoundation.org/grants.html

 

Clif Family Foundation

The Foundation supports hundreds of U.S. grassroots nonprofits that are working to transform our food system, revitalize the environment, and enhance community health.

Deadline: August 1, 2026

https://cliffamilyfoundation.org/grants-program

 

American Association of University Women (AAUW)

Community Action Grants provide funding for community-based organizations and AAUW affiliates to further the education and equity of girls in K‑12 settings.

Deadline: October 2026 (check website)

https://www.aauw.org/resources/programs/fellowships-grants/community-action-grant/

 

 

 

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Nonprofit Funding Opportunities For General Operating Support

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Roy A. Hunt Foundation

Supports organizations working to improve quality of life through general operating support and direct service programs.

Deadline: August 3, 2026

https://rahuntfdn.org/general/

(If you can't access the site, please copy and paste the link in a separate tab or different browser.)

 

Singing for Change Charitable Foundation

Provides $1,000 to $10,000 in operating support to nonprofits helping underserved individuals and families overcome barriers to education, employment, and economic stability through programs that promote long-term self-sufficiency and community empowerment.

Rolling Deadline

https://www.singingforchange.org/guidelines

 

Wallace Foundation

Focuses on the arts, education, and community development, providing operational funding to support nonprofits to develop their capacity and leadership.

Rolling Deadline

https://www.wallacefoundation.org/

 

Kresge Foundation

Provides general operating grants in sectors including health, arts, education, and human services. Focuses on nonprofits helping build equitable communities.

Rolling Deadline

https://kresge.org/

 

W.K. Kellogg Foundation

Supports communities, children, and families as they strengthen and create conditions that propel vulnerable children to achieve success. Funding priorities include programs focused on thriving children, working families, and building equitable communities. Submit letter of inquiry.

Rolling Deadline

www.wkkf.org

 

William and Flora Hewlett Foundation

The Foundation supports nonprofits working to drive systemic change in the areas of education, the environment, and global development.

Rolling Deadline

https://hewlett.org/

 

Ben & Jerry’s Foundation

National Grassroots Organizing Program offers unrestricted, general operating support grants of up to $30,000 to small (budgets under $350,000), constituent-led grassroots organizations throughout the U.S. The Foundation funds organizations working to confront social and environmental injustice by empowering those most directly impacted to lead meaningful change.

Deadline: February 2027 (check website for updates; the 2026 deadline has passed)

https://benandjerrysfoundation.org/national-grants/

 

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How Nonprofits Can Find New Donors (and Actually Keep Them)

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You need new donors. Of course you do. Every nonprofit does.

But here is the part nobody likes to say out loud: getting new donors will not fix a fundraising system that cannot keep them.

That is the nonprofit version of pouring water into a bucket, watching it leak all over the floor, and deciding the solution is a bigger hose. Respectfully, no. Fix the bucket.

THE 2026 REALITY CHECK: The Fundraising Effectiveness Project reported in April 2026 that giving grew in 2025, but donor counts still fell. Overall retention edged up only slightly to 43.3%, while new donor retention stayed essentially flat. Translation: the sector is raising more money from fewer people, and first-time donor conversion is still a major problem.

That does not mean you should stop looking for new donors. It means acquisition and retention have to be treated as one connected system. New people need to find you, understand you, trust you, give, feel thanked, see impact, and be invited into a deeper relationship.

Most nonprofits are not failing because their mission is weak. They are failing because the follow-up is weak. Or random. Or trapped in someone's head. Or happening only when there is an appeal going out.

This post covers both sides: how to find new donors and how to keep them once they say yes.

Why Donor Acquisition Fails

Most nonprofits do not have a donor pipeline. They have names scattered across event lists, board contacts, newsletter subscribers, volunteers, lapsed donors, and that one spreadsheet nobody wants to open because it has 47 tabs and no mercy.

A donor pipeline is not a list. It is a process.

It answers simple questions:

·      Who are we trying to reach?

·      How are new people hearing about us?

·      What is the first easy step we invite them to take?

·      Who follows up?

·      When do they follow up?

·      How do we move someone from interested to invested?

·      What happens after the first gift?

If your organization cannot answer those questions, donor acquisition will feel like luck. And luck is not a fundraising strategy. It is a casino with a mission statement.

The good news is that you do not need a giant budget to build a stronger pipeline. You need clearer actions, consistent follow-up, and fewer vague asks.

FREE RESOURCE: Need a simple way to see your donor pipeline more clearly? I created a free Donor Pipeline Tracker to help you organize warm prospects, board introductions, first-time donors, follow-up steps, pipeline stage, status, priority, source, and relationship owner. You can use it alongside your donor software, or as a starting point if you do not have donor software yet. Download it HERE.

How to Find New Donors for Your Nonprofit

These are practical strategies nonprofits of almost any size can use. No magic. No “go viral” nonsense. Just relationship-first work that actually makes sense.

1. Ask current donors for specific introductions

Your current donors know people who may care about your mission. But most nonprofits ask for help in the weakest possible way.

“Please introduce us to people who might care” is too vague.

Try this instead:

“Would you be willing to introduce me to two people who care about this issue and might want to learn more about our work?”

That is specific. It is reasonable. It gives the donor a clear next step.

Do this one-on-one with board members, loyal donors, volunteers, and community partners. Not as a mass email. Not as a rushed agenda item at the end of a board meeting when everyone is already mentally in the parking lot.

2. Host a no-ask introduction event

A no-ask event gives new people a chance to understand your work before you ask them for money. This could be a short tour, coffee with the executive director, a lunch-and-learn, a mission moment, a small house gathering, or a behind-the-scenes conversation with program staff.

The goal is not to impress people with a giant production.The goal is to make your mission feel real.

The follow-up matters more than the event. Everyone who attends should receive a personal note or call within a few days. Ask what stood out. Ask what questions they have. Invite them to take one next step.

Do not skip this. The event opens the door. The follow-up is what keeps it from closing.

3. Capture every guest at every event

Many nonprofits track the person who bought the table but not the people sitting at it. That is a missed opportunity wearing a name tag.

Sponsors bring colleagues. Donors bring friends. Board members bring spouses, neighbors, business contacts, and people who politely clap during the appeal and then disappear forever because nobody captured their information.

Build guest information into registration. Collect names and emails for every attendee. Then follow up with something personal and useful: a thank-you, a short impact story, a photo from the event, or an invitation to learn more.

Warm prospects are expensive to ignore.

4. Give board members a fundraising menu, not a guilt trip

Board members often freeze because “help us fundraise” sounds enormous and uncomfortable. They think you are asking them to pressure their friends for money, make awkward asks, or suddenly become professional fundraisers overnight.

That is not what you need from them.

You need introductions. You need opened doors. You need them to help bring the right people closer to the mission.

Give them options instead:

·      Introduce the executive director to two people.

·      Bring one guest to a no-ask event.

·      Make three thank-you calls to donors.

·      Share a specific campaign with a personal note.

·      Host a small gathering with staff support.

·      Review their network list with the development team.

Specific beats vague every time. A board member who will not “fundraise” may absolutely be willing to make introductions, thank donors, or bring someone to a mission moment. Start there.

5. Mine the people already in your database

Before you spend money trying to find strangers, look at the people who already know you.

Pull lists of:

·      Lapsed donors

·      Event attendees who never gave

·      Volunteers who have not donated

·      Newsletter subscribers who engage regularly

·      Former board members

·      Peer-to-peer fundraisers

·      People who gave once and never heard anything meaningful again

These people are not cold prospects. They already know something about your organization. That gives you a starting point, and in fundraising, a starting point is gold.

Create a reactivation plan before you launch another broad acquisition campaign. A personal message to a lapsed donor will often outperform a generic appeal to people who have never heard of you.

6. Use visibility as a donor acquisition tool

Visibility is not fluff. It is how people find you before they give.

Press coverage, podcast interviews, community presentations, LinkedIn posts, partner newsletters, local awards, speaking opportunities, and opinion pieces can all put your organization in front of new people. But visibility only becomes fundraising when you have a next step.

Every visibility opportunity should answer this question:

Where do interested people go next?

That next step could be joining your email list, attending an intro event, downloading a guide, volunteering, touring your program, or making a first gift. Do not let public attention float around with nowhere to land.

How to Keep the Donors You Worked So Hard to Find

Now for the part that quietly decides whether your fundraising grows or keeps starting over.

Retention is where the money lives. The 2026 CCS Philanthropy Pulse report found that nonprofits still identify donor acquisition and donor retention as major challenges. It also found that 69% of organizations use targeted digital communications to retain new donors. That tells us something important: nonprofits know retention matters, but many are still trying to figure out how to do it well.

Here is the simplest truth: donors do not leave because you failed to send enough appeals. They leave because they do not feel connected enough to say yes again.

The first gift is not the finish line

A first gift is a hand raised. It means the donor is interested. It does not mean they are loyal yet.

The 2026 Virtuous Nonprofit Benchmark Report found that 3 out of 4 first-time donors never make a second gift. In plain English, most new donors are not becoming repeat donors, which means the first 30 to 60 days after a gift matter more than many nonprofits realize.

That should make every fundraiser sit up straighter.

The most important donor journey in your organization may be the path from gift one to gift two.

If you improve that one thing, you strengthen the entire pipeline. You reduce churn. You increase lifetime value. You make acquisition worth the effort.

Build a first 90 days donor welcome system

The first 90 days after a gift should not be improvised. New donors should receive a simple, warm, human welcome sequence that tells them they made a good decision.

At minimum, build this:

·      Within 48 hours: Send a personal thank-you from a real person. Not just a receipt.

·      Within 7 days: Share one specific thing their gift helps make possible.

·      Within 30 days: Send a short impact story or program update.

·      Within 60 days: Invite them to take a low-pressure next step, such as a tour, event, volunteer opportunity, or behind-the-scenes update.

·      Within 90 days: Make a meaningful second contact  that is not only another ask.

This does not need to be fancy. Fancy is optional. Follow-up is not.

Write better thank-you messages

A donor thank-you should not sound like it was assembled by a committee trapped in a beige conference room.

Weak thank-you:

“Thank you for your generous donation. Your support helps us continue our mission.”

Better thank-you:

“Thank you for your $50 gift. Because of you, a family can receive the first hour of support they need instead of waiting alone and overwhelmed. We are grateful you chose to be part of this work.”

Specific wins. Human wins. Impact wins.

Create a stewardship calendar, not just an appeal calendar

Most nonprofits have an appeal calendar. Fewer have a stewardship calendar.

An appeal calendar asks, “When are we asking for money?”

A stewardship calendar asks, “How are we showing donors their gift mattered?”

Your stewardship calendar should include:

·      Thank-you calls

·      Impact emails

·      Program updates

·      Short videos or photos from the work

·      Donor spotlights

·      Behind-the-scenes notes

·      Small gatherings

·      Volunteer invitations

·      Reports back after campaigns

·      Personal check-ins with major and mid-level donors

If donors only hear from you when you need money, do not act shocked when they treat you like a bill. Relationships need more than invoices with feelings.

Segment donors so your follow-up makes sense

Not every donor should receive the same communication.

Start with simple segments:

·      First-time donors: welcome them and show immediate impact.

·      Repeat donors: recognize their ongoing commitment.

·      Monthly donors: remind them they are part of the dependable base that keeps the work moving.

·      Mid-level donors: give them more personal attention before they drift away or before they are ready for a larger conversation.

·      Lapsed donors: reconnect with humility, not guilt.

·      Major donors: provide personal, strategic updates and meaningful access to leadership.

Segmentation does not have to be complicated. It just has to be more thoughtful than blasting everyone with the same “Dear Friend” email and hoping nobody notices.

Make monthly giving easier to choose

If recurring giving is buried on your donation page, you are making donors work too hard.

Monthly giving helps retention because it turns one-time generosity into an ongoing relationship. It also gives your organization more predictable revenue, which means you can spend less time scrambling for the next appeal and more time building real donor loyalty.

Make monthly giving visible. Give it a name if that fits your brand. Explain what monthly gifts make possible. Offer realistic amounts.Thank monthly donors differently. Report back to them regularly.

Do not treat monthly donors like small donors. Treat them like reliable donors. There is a difference.

What to Stop Doing

Some donor acquisition and retention advice sounds good but does not hold up. Here is what I would cut.

·      Stop chasing new donors before you know your retention rate.

·      Stop treating the donation receipt as the  thank-you.

·      Stop asking board members to “fundraise” without giving them a specific action.

·      Stop hosting events without a follow-up plan.

·      Stop ignoring the guests at sponsor tables.

·      Stop sending the same message to every donor.

·      Stop assuming donors remember why they gave. Remind them.

The Simple Donor Pipeline Every Nonprofit Needs

If you want to make this manageable, build the pipeline in five stages:

1. Visibility: New people hear about your work.

2. Invitation: They are invited to take a low-pressure next step.

3. Connection: Someone follows up personally.

4. First gift: They are asked clearly and given an easy way to give.

5. Retention: They are thanked, shown impact, and invited deeper.

That is the system. Not complicated. Not easy either, because consistency is where good intentions go to be tested.

But once this is documented, assigned, and measured, fundraising starts to feel less chaotic. You stop reinventing the wheel every quarter. You stop treating every appeal like an emergency. You start building something that can actually grow.

Before You Spend Another Dollar on Acquisition

Calculate your donor retention rate.

Here is the formula:

Donors who gave both last year and this year ÷ donors who gave last year × 100 = donor retention rate

Then calculate your first-to-second gift conversion rate. That number may be even more important if you are actively bringing in new donors.

If your retention rate is weak, do not panic. Fix the system: thank faster, follow up better, segment smarter, and show impact more often.

New donors matter. But keeping donors is how fundraising becomes sustainable.

Your donors came to you because they believed something good could happen through your organization. Your job is to prove them right.

Build the pipeline. Fix the follow-up. Keep the people you worked so hard to earn.

Free Resource: Donor Pipeline Tracker This is not a replacement for your donor software. It is a simple planning tool your team can use before the next appeal, board meeting, or follow-up push.
Already have donor software? Use this tracker to step back, look at the bigger picture, and quickly identify who needs attention right now.
Do not have donor software yet? Use this as a starting point to organize your warm prospects, board introductions, first-time donors, follow-up steps, pipeline stage, status, priority, source, and relationship owner.
Because knowing who is in your pipeline is not enough. Someone still has to move the relationship forward. Download it HERE.

Frequently Asked Questions

How do nonprofits find new donors?

Nonprofits find new donors by building visibility, using board and donor introductions, hosting low-pressure introductory events,following up with event guests, reactivating warm contacts, and making it easy for interested people to take a first step. The key is having a documented pipeline, not a pile of random tactics.

What is donor acquisition?

Donor acquisition is the process of finding people who may care about your mission, building trust with them, and inviting them to make a first gift. Strong acquisition includes visibility, personal introductions, clear messaging, follow-up, and an easy giving experience.

What is a good nonprofit donor retention rate?

The Fundraising Effectiveness Project reported in April 2026 that overall retention edged up from 43.1% to 43.3%. A retention rate above that benchmark is better than average, but the real goal is steady improvement, especially with first-time donors.

Why do so many first-time donors not give again?

Many first-time donors do not give again because the organization does not follow up in a meaningful way. A receipt is not enough. Donors need a prompt thank-you, a clear impact update, and a reason to feel connected before the next ask arrives.

How quickly should nonprofits thank donors?

As quickly as possible. A donor should receive an automatic receipt immediately, but that should be followed by a personal thank-you from areal person. For first-time, mid-level, and major donors, faster and more personal follow-up can make a major difference.

How can nonprofit board members help find new donors?

Board members can help by making introductions, bringing guests to no-ask events, hosting small gatherings, thanking donors, sharing campaigns with personal notes, and helping identify people in their networks who may care about the mission. The ask must be specific and supported by staff.

Is donor acquisition or donor retention more important?

Both matter. But if donors are leaving quickly, acquisition alone will not solve the problem. Nonprofits need to bring new people in and build a stewardship system that keeps them connected after the first gift.

How do nonprofits keep donors longer?

Nonprofits keep donors longer by thanking them quickly, showing impact clearly, communicating consistently between appeals, segmenting messages, inviting donors into the work, and making them feel like partners rather than transactions.

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‍

Grant Opportunities For Education And Workforce Development

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

‍

Nasdaq Foundation

Focuses on expanding economic opportunity and financial empowerment in underserved communities through workforce development, entrepreneurship, financial literacy, investor education, and access to capital initiatives.

Deadline: Letters of Intent Due July 31, 2026

https://www.nasdaq.com/nasdaq-foundation

 

Dudley T. Dougherty Foundation

Supports a broad range of nonprofits working in areas such as education, healthcare, community development, environmental stewardship, peace, social justice, food security, and other charitable causes.

Deadline: October 31, 2026

https://dudleytdoughertyfoundation.org/

 

Learning Disabilities Foundation

Supports charitable, scientific, literary or educational purposes for the identification, ongoing evaluation, education of and services for adults (and children) with learning disabilities.

Deadline: September 15, 2026

https://www.ldfamerica.org/grant-guidelines.html

 

Spencer Foundation

The Research-Practice Partnership (RPP) Grants Program supports education research projects that engage in collaborative and participatory partnerships.

Deadline: July 10, 2026

https://www.spencer.org/grant_types/research-practice-partnerships

 

Health Resources and Services Administration

Rural Community Health Support Program strengthens healthcare access and improves health outcomes in rural communities through technical assistance for community-based organizations and rural health stakeholders.

Deadline: July 8, 2026

https://www.grants.gov/search-results-detail/361316

 

National Institutes of Health

Research Education Program supports educational activities that enhance research training and workforce development in biomedical, behavioral, and clinical sciences through research-focused educational experiences.

Deadline: September 25, 2026

https://www.grants.gov/search-results-detail/361159

 

ProLiteracy

Literacy Opportunity Fund supports U.S. nonprofits that are doing direct work with adult students. Funded by the Nora Roberts Foundation; grants awarded quarterly.

Next Deadlines: July 1 and October 1, 2026

https://www.proliteracy.org/Literacy-Opportunity-Fund

 

 

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7 Fundraising Systems Every Nonprofit Needs to Raise Money More Consistently

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If your nonprofit fundraising feels scattered, you are not alone.

A lot of organizations are trying to raise money with too few staff, too little time, and too many competing priorities.

So fundraising becomes reactive.

A campaign here.
An event there.
A donor email when someone remembers.
A board ask when things get uncomfortable.
A donation page that technically exists, but is not exactly inspiring anyone to whip out a credit card.

This is how good organizations end up stuck in fundraising chaos.

And let’s be clear: chaos is not a strategy.

In last week’s post, we talked about why nonprofit fundraising systems matter, especially when organizations are being asked to do more with less.

If you missed it, start here: Nonprofit Fundraising Is Getting Harder. Your Systems Need to Get Smarter.

That post was the wake-up call.

This one is the practical next step.

Because knowing you need better systems is one thing. Building them is where the real work begins. Here are seven fundraising systems every nonprofit needs to raise money more consistently. (Plus two FREE resources)

1. A simple fundraising calendar

A fundraising calendar is one of the easiest systems to create, and one of the easiest to ignore.

That is a mistake.

Your fundraising calendar should not just include event dates and grant deadlines.

It should show how your nonprofit will build relationships, communicate with donors, ask for support, and report impact throughout the year.

A strong fundraising calendar includes:

  • Appeal dates
  • Donor thank-you activities
  • Impact emails
  • Monthly giving promotions
  • Board fundraising actions
  • Sponsor outreach
  • Major donor meetings
  • Social media campaigns
  • Newsletter dates
  • Year-end fundraising
  • Lapsed donor follow-up
  • Donation page review dates

The goal is simple: stop letting fundraising sneak up on you.

You should not be surprised by your own appeal.

A fundraising calendar helps your organization move from “Oh no, we need money” to “Here is our plan for keeping supporters engaged all year.”

That shift matters.

Ready to stop winging it? Download the FREE Sample Fundraising Calendar for a homeless services nonprofit and see what a full year of intentional fundraising looks like. Then make it your own.

2. A donor thank-you system

If your donor thank-you process is basically “send the receipt and move on,” we need to talk.

A receipt is not a thank-you.

A receipt is proof that the transaction happened.

A real thank-you makes the donor feel seen, appreciated, and connected to the mission.

Your donor thank-you system should answer:

  • Who sends the thank-you?
  • How quickly does it go out?
  • What does the message say?
  • Does it feel personal?
  • Do first-time donors get special attention?
  • Do monthly donors get a different message?
  • Do larger gifts trigger a phone call?
  • Do board members help thank donors?
  • Does the donor understand what their gift made possible?

This does not have to be complicated.

But it does have to be intentional.

A simple system might look like this:

  1. Gift received.
  2. Receipt sent immediately.
  3. Personal thank-you email within 48 hours.
  4. Handwritten note for gifts over a certain amount.
  5. Phone call for major gifts or first-time larger gifts.
  6. Impact update within 30 to 60 days.

That is a system.

And it can make a big difference.

Because donors who feel appreciated are more likely to stay connected.

And donors who stay connected are more likely to give again.

3. A donor retention system

Donor retention is one of the most important fundraising systems your nonprofit can build.

Why?

Because if donors give once and disappear, your organization is constantly starting over.

That is exhausting.

And expensive.

A donor retention system helps you keep track of who gave, who gave again, who lapsed, and who needs follow-up.

Start with these questions:

  • How many donors gave last year?
  • How many gave again this year?
  • How many first-time donors made a second gift?
  • Which donors have not given in 12 months?
  • Which donors used to give more frequently?
  • Which monthly donors stopped giving?
  • Who needs a personal touch?

Then create a simple follow-up process.

For example:

  • Send a warm thank-you after every gift.
  • Send impact updates throughout the year.
  • Contact first-time donors within 30 days.
  • Reach out to lapsed donors before year-end.
  • Invite loyal donors into monthly giving.
  • Call long-time donors just to say thank you.

Not to ask.

To thank.

Radical, I know.

The point is to stop letting donors quietly drift away.

Your donors should not have to wonder whether their gift mattered.

Tell them.

Then tell them again.

4. A monthly giving system

Monthly giving is one of the most practical ways to create more predictable revenue.

It helps your donors give in a manageable way, and it helps your nonprofit plan with more confidence.

You do not need a giant monthly giving program to get started.

You need a simple invitation.

Your monthly giving system should include:

  • A clear monthly giving option on your donation page
  • A short explanation of why monthly gifts matter
  • Suggested monthly gift amounts
  • A welcome email for new monthly donors
  • Regular updates for monthly supporters
  • A plan to invite current donors to become monthly donors
  • A thank-you message that feels special

Do not overcomplicate this.

You can start by inviting your existing donors.

They already care about your mission. They already trust you enough to give. They are the best audience for this kind of invitation.

Your message can be simple:

“Monthly donors help us provide steady support all year long.”

Or:

“Your monthly gift helps us plan ahead, respond faster, and serve more people without starting from zero every month.”

Monthly giving is not just about convenience.

It is about consistency.

And consistency is exactly what many nonprofits need.

5. A board fundraising system

Many nonprofit leaders are frustrated because their board members are not helping with fundraising.

Fair.

But sometimes board members are not helping because they have no idea what “help with fundraising” actually means.

That phrase is too vague.

It sounds like you are asking them to walk into a room, shake a stranger’s hand, and come back with a $50,000 check.

No wonder people freeze.

Board fundraising works better when it is specific, realistic, and matched to different comfort levels.

Your board fundraising system should include clear options, such as:

  • Make a personal gift.
  • Thank donors.
  • Invite people to events.
  • Introduce staff to potential supporters.
  • Share campaign messages.
  • Identify possible sponsors.
  • Host a small gathering.
  • Call lapsed donors.
  • Tell the organization’s story in the community.

Not every board member has to do the same thing.

But every board member should do something.

The system is not “go fundraise.”

The system is:

Here are five ways board members can help this quarter.
Here is the script.
Here is the timeline.
Here is who is responsible.
Here is how staff will support you.
Here is how we will follow up.

That is how you turn board fundraising from vague guilt into actual action.

6. A better donation page system

Your donation page may be costing you money.

Not because your mission is weak.

Not because people do not care.

But because the page is confusing, hidden, outdated, slow, or emotionally flat.

People should not need a treasure map to give you money.

Your donation page should make giving easy.

Review your page and ask:

  • Is the donation button easy to find?
  • Does the page clearly explain why giving matters?
  • Is the form simple?
  • Does it work well on mobile?
  • Are monthly giving options easy to select?
  • Are suggested gift amounts helpful?
  • Does the page feel trustworthy?
  • Does the thank-you message feel warm?
  • Are there too many distractions?
  • Is the donor told what happens next?

If your donation page feels like an afterthought, fix it.

This is low-hanging fruit.

And unlike real fruit, it will not rot in the staff kitchen.

A good donation page does not need to be fancy.

It needs to be clear, easy, and emotionally connected to your mission.

7. An impact storytelling system

Donors need to see the difference their support makes.

Not just once a year.

Not just in the annual report.

Regularly.

An impact storytelling system helps your nonprofit collect and share stories throughout the year, so you are not scrambling when it is time to send an appeal.

Your system might include:

  • One client story per month
  • One donor impact story per month
  • One staff reflection per quarter
  • One volunteer story per quarter
  • One program win each month
  • One “because of you” email each month
  • One photo or quote from the field each week

You can also create a simple story bank.

Track:

  • Who was helped?
  • What changed?
  • What problem was solved?
  • What role did donors play?
  • What quote or detail makes the story feel human?
  • What photo or visual could support the story?
  • Do we have permission to share it?

This helps you avoid the dreaded blank screen when you need content.

And it helps donors understand that their giving matters.

Because fundraising is not just asking.

Fundraising is showing people the difference they can make.

Start with one system

Here is the important part.

Do not try to build all seven systems at once.

That is how you end up with a beautiful spreadsheet, fourteen tabs, and absolutely no progress.

Start with one.

If your donors are not being thanked well, start with the thank-you system.

If donors are not giving again, start with retention.

If your revenue feels unpredictable, start with monthly giving.

If your board is disengaged, start with board fundraising roles.

If people are clicking away before they donate, start with your donation page.

Pick the system that would make the biggest difference right now.

Build it.

Use it.

Improve it.

Then move to the next one.

That is how sustainable fundraising gets built.

Not through panic.

Not through perfection.

Through repeatable systems that make the work easier to manage and easier to sustain.

Not sure which system to tackle first? Download the FREE worksheet, "Which Fundraising System Should You Build First?" and score yourself on all seven systems in about five minutes, and let the numbers tell you where to start.

The bottom line

Nonprofit fundraising does not have to feel like constant chaos.

It will always take work.

It will always require relationships.

It will always require asking.

But it does not have to depend on last-minute scrambling, staff heroics, and board members who are vaguely “willing to help” but never actually do anything.

Your nonprofit can build better systems.

  1. A fundraising calendar.
  2. A donor thank-you system.
  3. A donor retention system.
  4. A monthly giving system.
  5. A board fundraising system.
  6. A donation page system.
  7. An impact storytelling system.

None of these systems has to be perfect.

They just have to exist.

Because when your systems get stronger, your fundraising gets more consistent.

And when your fundraising gets more consistent, your mission gets stronger.

That is the whole point.

If you are still wondering why this matters so much right now, go back and read the first post in this series: Nonprofit Fundraising Is Getting Harder. Your Systems Need to Get Smarter.

It explains why scattered fundraising is breaking down and why stronger systems are no longer optional.

Need practical tools to strengthen your fundraising?

Success For Nonprofits offers templates, guides, and toolkits to help nonprofit leaders build stronger fundraising systems, engage board members, improve donor retention, and raise money with more confidence.

Because your mission deserves more than last-minute fundraising panic.

And so do you.

FAQ: Fundraising Systems Every Nonprofit Needs

What fundraising systems does every nonprofit need?

Every nonprofit needs systems for donor thank-you messages, donor retention, monthly giving, board fundraising, donation page improvement, impact storytelling, and annual fundraising planning.

How can a small nonprofit build a fundraising system?

A small nonprofit can start by choosing one system to improve first, such as donor follow-up or a fundraising calendar. The goal is to create simple, repeatable steps that staff and board members can follow.

Why is donor retention important?

Donor retention is important because it is usually easier to keep existing donors than to constantly find new ones. Strong donor retention helps nonprofits build more reliable support over time.

How can board members help with fundraising?

Board members can help by making personal gifts, thanking donors, making introductions, inviting people to events, identifying sponsors, sharing campaigns, and talking about the organization in the community.

What makes a good nonprofit donation page?

A good nonprofit donation page is easy to find, simple to use, mobile-friendly, emotionally clear, and focused on impact. It should make giving feel easy and meaningful.

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Nonprofit Grants For Equity And Empowerment

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Grant Writing

Scroll down to explore this week's grants. Deadlines are always approaching, so take a look and see which ones might be the right fit for your nonprofit.

Happy grant writing!

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Aerie Real Foundation

Supports nonprofits focused on building confidence in women and girls through community programs, leadership development, access to resources, menstrual equity initiatives, education, and other empowerment-focused efforts.

Deadline: June 29, 2026

https://www.ae.com/aerie-real-life/aerie-real-foundation-grant-guidelines/

 

Leonard-Litz LGBTQ+ Foundation

Two different funding programs available:

1.    Community Grants support nonprofits whose work advances the interests and well-being of LGBTQ+ people through advocacy, programs, and services.

Next Deadline: September 30, 2026

https://leonardlitz.org/how-our-process-works

2.    LGBTQ+ Advocacy Fund for specific projects rooted in pivotal progress for LGBTQ+ people on a broad scale.

Rolling Deadline

https://leonardlitz.org/lgbtq-advocacy-fund

 

U.S. Department of Justice

The Office on Violence Against Women is accepting applications for the FY26 STOP Formula Grant Program to support initiatives aimed at preventing and responding to domestic violence, dating violence, sexual assault, and stalking across the U.S. Other upcoming grant programs and deadlines as well.

Deadline: July 10, 2026

https://www.grants.gov/search-results-detail/362669

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Third Wave Fund

The Mobilize Power Fund supports gender justice groups addressing unexpected challenges in their organizing work. The fund focuses on rapid response mobilizations, healing justice work, conflict resolution and conflict transformation, community accountability, mutual aid, direct actions, emergency safety, and more.

Deadline: July 7, 2026

https://www.thirdwavefund.org/mobilize-power-fund

 

Mildred’s Dream Foundation

Supports nonprofits addressing critical needs in education with an emphasis on access, diversity, and inclusion for children, violence prevention and survivor support addressing domestic violence, sexual assault, dating violence, stalking, and abuse prevention, and physical and mental health challenges with a focus on underserved and vulnerable populations.

Deadline: July 17, 2026

https://mildredsdreamfoundation.org/grant-program/

 

Looking Out Foundation

Grants to nonprofits include, but are not limited to: LGBTQIA2S+ support, disadvantaged youth, public health, women, the arts, those experiencing food insecurity, and the unhoused. 

Deadline: July 1, 2026

https://www.lookingoutfoundation.org/grants/

 

The Impact Fund

The Fund provides grants to legal services nonprofits who seek to confront social, economic, and environmental injustice that affect marginalized groups. Focus areas include LGBT rights, human and civil rights, prisoners’ rights, voting rights, gender equity, and more.

Rolling Deadline

https://www.impactfund.org/legal-grants/application-requirements

 

 

 

 

 

 

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